Agenda Packets - 2020/06/22 - Laserfiche WebLink

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3 | P a g e COVID-19 Preparedness Plan Employees should contact their supervisor if they believe that they are symptomatic before reporting to their workplace. Supervisors will report to the Human Resources Department names of any employees reporting symptoms for follow-up. The Human Resources Department will reach out to them for further instructions. Employees who are at work and begin to experience symptoms sho uld call their immediate supervisor to make arrangements to be relieved of duty. Employees will work with the City to help identify other employees they have had close contact with during the past 14 days. Employees are encouraged to contact their clinic for medical advice. The City has implemented leave policies that promote employees staying at home when they are sick, when household members are sick, or when required by a health care provider to isolate or quarantine themselves or a member of their household. Employees will need to complete either a request form for Public Health Emergency Leave or Emergency Paid Sick Leave. If qualified leave is approved the hours granted will not be deducted from their sick, vacation, comp time, or flex time. Leave granted under the Families First Coronavirus Response Act (FFCRA) will run consecutively with the Family Medical Leave Act (FMLA). Accommodations for workers with underlying medical conditions or who have household members with underlying health conditions ha ve been implemented, which includes allowing employees to telework or work off- hours in order to avoid coming in contact with other employees. The City has also implemented a policy for informing workers if they have been exposed to a person with COVID-19 at their workplace and requiring them to quarantine for the required amount of time. The City will try to determine which, if any, employees were exposed to COVID-19 and inform those employees in a timely manner. Those employees should refer to CDC Guidance for how to conduct a risk assessment of their potential exposure. Privacy All employee health information is private data. A limited number of employees are authorized to access this information and the information is stored on a secured data base. In addition, a policy has been implemented and communicated to all Supervisors and Managers to protect the privacy of employees’ health status and health information. Several laws address the privacy of medical information. To assure compliance with these laws, and to respect employee privacy, supervisors MAY NOT reveal the name of the person who has reported COVID-19 symptoms or tested positive/negative other than to those who absolutely need to know. If an employee would like others to be made aware of their situation, they should ask a coworker to share the information and not a supervisor or manager. Supervisors and managers should not share this information under any circumstances, even if it is widely known among a work group(s). Handwashing Basic infection prevention measures are being implemented at our workplaces at all times. Employees are instructed to wash their hands for at least 20 seconds with soap and water frequently throughout the day, but especially at the beginning and end of their shift, prior to any mealtimes, and after using the toilet . Workers handling mail, currency, or processing paperwork from visitors to City offices are instructed to wash their hands after such encounters. All visitors to City offices will have access to hand-sanitizer dispensers (that use sanitizers of greater than 60% alcohol) located near counters. Visitors at the City will have access to restrooms for washing of hands. City Council and guests attending Council meetings will have access to hand