Agenda Packets - 2020/07/06 - Laserfiche WebLink

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Item No: __05__ Meeting Date: __July 6, 2020 Type of Business: ____WS___ Administrator Review: ____ City of Mounds View Staff Report To: Honorable Mayor and City Council From: Nyle Zikmund, City Administrator, Don Peterson, PW Director Item Title/Subject: Hybrid Meetings Introduction: COVID 19 has caused Council and Commission to meet virtually. Currently we are using Zoom. CTV can assist in providing a “Hybrid” meeting in which some individuals (council, commissions, staff) can assemble in chambers while others (staff, participants, guests, residents) would join via Zoom. Discussion: Additional equipment is needed along with installation at a cost of under $5,000 which is reimbursable under the Cares Act. There would be an additional fee for a CTV staff person per meeting to operate the equipment if there was a desire to have a “professional quality” meeting as no camera view will capture the entire chamber and thus, camera manipulation will be desired to minimize side and back of head shots. COVID 19 protocols recommend limiting gathering inside spaces and if needed, masks should be worn even with proper spacing. Chamber can be set up to have five council – one per table in chamber area and up to four staff on dais. CDC Guides as of June 24, 2020 Guiding Principles • A gathering refers to a planned or spontaneous event, indoors or outdoors, with a small number of people participating or a large number of people in attendance such as a community event or gathering, concert, festival, conference, parade, wedding, or sporting event. • The more people an individual interacts with at a gathering and the longer that interaction lasts, the higher the potential risk of becoming infected with COVID-19 and COVID-19 spreading. • The higher the level of community transmission in the area that the gathering is being held, the higher the risk of COVID-19 spreading during a gathering. • The size of an event or gathering should be determined based on state, local, territorial or tribal safety laws and regulations.