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09-08-2020 WS
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MV City Council
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City Council Packets
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9/8/2020
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<br />Item No: __03__ <br />Meeting Date: __September 8, 2020 <br />Type of Business: ____WS___ <br />Administrator Review: ____ <br />City of Mounds View Staff Report <br />To: Honorable Mayor and City Council <br />From: Nyle Zikmund, City Administrator <br />Item Title/Subject: YMCA Contract <br /> <br /> <br />Introduction: <br />This past June we received communication from the YMCA of a desire to severe or alter the <br />relationship. Council had a brief discussion at a council meeting and more in-depth discussion <br />at the July workshop with consensus to have the YMCA make a presentation at the August 3, <br />2020 workshop on what they would need to keep operating. Council directed staff to continue <br />working with the YMCA based on that discussion. The YMCA transmitted an updated proposal <br />to staff (attached) and staff met to discuss their proposal as well as issues related to moving the <br />function back to the City. <br /> <br />Discussion: <br />Two options are laid out, both under two year agreements. Detail includes option to reduce <br />offerings which in turn result in a cost reduction. <br /> <br />As presented at previous meetings, the council also has the option of returning to operating our <br />own Park and Rec Division. Current expenditures supporting the YMCA model total $680,000 <br />per year. This includes the direct quarterly payments, general fund transfers, additional <br />payments for warming house seasonal attendants, and revenues generated from hall and gym <br />rental. <br /> <br />If council wishes to operate our own division, staff believes the $680,000 is sufficient to fund a <br />program valued by residents but would need both the Park Rec and Forestry Commission along <br />with the Council to commit time to a vision discussion on what would be included – what would <br />be the priorities. An option to do this would be the September 24 Park Rec and Forestry <br />meeting. <br /> <br />Migrating to our own division would require hiring of permanent staff which we are confident we <br />would have the ability to do. The YMCA has indicated that current staff, unless retained thru <br />them via a continuation of contract; will be available. This would be significant to a smooth <br />transition. Using a January 1 transition date, staff would have the “slow” period of winter to build <br />programs and marketing. Reduced hours would be likely in the beginning including not having <br />the center open on Sundays. Staff does not see a need or ability to increase any fees. <br />Challenges will include hiring of seasonal staff, building up marketing for programs, and <br />implementation of programs. <br /> <br />RISE has a two year lease with the YMCA that expires the end of this year. I have reached out <br />to their Executive who stated a desire to continue leasing at that site as it works very well for <br />them given the proximity to their base in Spring Lake Park. The annual lease amount is <br />$18,000. <br /> <br />While there will be challenges in a transition, there will be opportunities that include partnerships <br />with surrounding communities on programs and events, regional opportunities, increased <br />availability/programming for outreach programs, possible partnerships with some of our other <br />non-profits such as Quincy House as it relates to the Teen Center, Summer Child Care program <br />partnerships with current or other Day Care providers.
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