Resolution 9320 - Laserfiche WebLink

Home Browse Search

4. An indirect cost rate will only be charged to the grant to the extent that it was specifically approved through the grant budget/agreement. When allowable, indirect costs will be charged based on the Cost Allocation Plan of the city. Cash Management Source of Governing Requirements — The requirements for cash management are contained in the A-102 Common Rule (§ .21), OMB Circular A-133 (2 CFR section 215.22), program legislation, Federal awarding agency regulations, and the terms and conditions or the award. In order to ensure compliance with these requirements, the city has implemented the following policies and procedures: 1. Substantially all of the city's grants are awarded on a reimbursement basis. As such, program costs willbe expended and disbursed prior to requesting reimbursement from the grantor agency. 2. Cash draws will be initiated by the Finance Director or designee who will determine the appropriate draw amount. Documentation of how this amount was determined will be retained and signed/dated. 3. The physical draw of cash will be processed through SWIFT (Minnesota's State-wide Integrated Financial Tools payment system) or through the means prescribed in the grant agreement. 4. Supporting documentation from SWIFT or a copy of the cash draw paperwork will be filed along with the approved paperwork described above and retained for audit purposes. Eligibility Source of Governing Requirements — The requirements for eligibility are contained in program legislation, Federal awarding agency regulations, and the terms and conditions of the award. 1. Federal grants will only benefit those individuals and/or groups of participants that are deemed to be eligible. Equipment and Real Property Management Source of Governing Requirements — The requirements for equipment are contained in the A-102 Common Rule (§ .32), OMB Circular A-133 (2 CFR section 215.34), (34 CRF section 74.34), program legislation, Federal awarding agency regulations, and the terms and conditions of the award. The following policies and procedures will also be applied, to the extent that they do not conflict with or contradict any existing Council policies: 1. All equipment will be used in the program for which it was acquired or, when appropriate and allowable, other Federal programs. 2. When required, purchases of equipment will be pre -approved by the grantor or pass -through agency. The Finance Director, or designee will be responsible for ensuring that equipment purchases have been previously approved, if required, and will retain evidence of this approval. 3. Equipment records will be maintained and an appropriate system shall be used to safeguard equipment, as described in the city's separate Capital Asset policy. Equipment should be assigned to a program andphysical location on the inventory. If such equipment is moved, it will be noted and adjusted in the city's capital assets records. Page 11