Resolution 9320 - Laserfiche WebLink

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1. Compliance with matching, level of effort, and earmarking requirements will be the responsibility of theFinance Director. 2. Adequate documentation will be maintained to support compliance with matching, level of effort, and earmarking requirements. Such information will be made available to city administration, auditors, and pass - through or grantor agencies, as requested. 3. Maintenance of effort for grants through the State Minnesota will be determined at the State level. Period of Performance Source of Governing Requirements — The requirements for period of performance of Federal funds are contained in the A-102 Common Rule (§ .23), OMB Circular A-133 (2 CFR sections 215.28 and 215.71), program legislation, Federal awarding agency regulations, and the terms and conditions of the award. In order to ensure compliance with these requirements, the city has implemented the following policies and procedures: 1. Costs will be charged to an award only if the obligation was incurred during the funding period (unless pre - approved by the Federal awarding agency or pass -through grantor agency). 2. All obligations will be liquidated not later than 90 days after the end ofthe funding period (or as specified by program legislation). 3. Compliance with period of performance requirements will initially be assigned to the individual approving the allowability of the expense/payment. This will be subject to review and approval by the Finance Department as part of the payment processing. Procurement, Suspension and Debarment Source of Governing Requirements — The requirements for procurement are contained in the A-102 Common Rule (§ .36); OMB Circular A-133 (2 CFR sections 215.40 through 215.48), program legislation, Federal awarding agency regulations, and the terms and conditions of the award. The requirements for suspension and debarment are contained OMB guidance in 2 CFR part 180, which implements Executive Orders 12549 and 12689, Debarment and Suspension; Federal agency regulations in 2 CFR implementing the OMB guidance; the A-102 Common Rule (§.36); OMB Circular A-133 (2 CFR section 215.13); program legislation; Federal awarding agency regulations; and the terms and conditions of the award. In order to ensure compliance with these requirements, the city has implemented the following policies and procedures: 1. Purchasing and procurement related to Federal grants will be subject to the general policies and proceduresof the city (described in the section of this manual titled "Purchasing and Procurement"). 2. Contract files will document the significant history of the procurement, including the rationale for the method of procurement, selection of the contract type, contractor selection or rejection, and the basis of contract price. 3. The Finance Director will be responsible for determining whether the city is entering into a transaction thatmay be subject to suspension or debarment procedures and executing appropriate oversight and control activities at that time. Page 13