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MOUNms WE-W <br />of Mounds View Staff R <br />Item No: 1 <br />Meeting Date: October 5 2020 <br />Type of Business: WS <br />Administrator Review: <br />To: Honorable Mayor and City Council <br />From: Don Peterson, Public Works Director <br />Item Title/Subject: Park and Recreation Program / YMCA Contract <br />Introduction: <br />The City and YMCA have been partners for over 15 years. In June of this year Staff received <br />notice from the YMCA a desire to re -negotiate the current contract for running the Park and <br />Recreation programming. Council received two proposals from the YMCA and these were <br />presented at the August and September 2020 Work Sessions. After further discussion at the <br />September Work Session Council directed the YMCA to further clarify the proposals and <br />expand on how the future recreation programming would look. <br />The Council also directed Staff to prepare a proposal for bringing the Park and Recreation <br />programming back in house. <br />Discussion: <br />Staff will present a brief history of the Park and Recreation program that was run by the City <br />from 1958 until 1998. Staff will also provide an outline of how the Parks and Recreation <br />programming would be organized, run and what programs would be offered post COVID -19 <br />and growing the program for the future. Staff will also provide an estimated draft operating <br />budget for 2021 and time line if the City Council decides to bring the Parks and Recreation <br />Program back to being City run. <br />Recommendation: <br />Receive presentations and provide feedback and direction to City Staff on either having the City <br />facilitate the Park and Recreation programming or to have the YMCA continue to run the <br />program. If the Council elects to continue with the YMCA, Staff will finalize the options and <br />contract with the YMCA and bring back for formal approval. If the Council elects to have the <br />Park and Recreation program brought back to a City run program, Staff will notify the YMCA <br />and a transition plan will be put into place. <br />Respectfully submitted, <br />Don Peterson <br />Public Works Director <br />Attachments: <br />Staff Report July 6, 2020 Work Session <br />Staff Report August 8, 2020 Work Session <br />YMCA Termination Letter July 10, 2020 <br />YMCA Executive Summary (Contract Proposal 1) <br />Staff Report September 8, 2020 Work Session <br />YMCA —New Contract Proposal (Proposal 2) <br />Power Point — City Staff Proposal — City Run Parks and Recreation Program <br />Copy of Draft Proposed City Run Budget for the Park and Recreation Program <br />Draft Proposed Time Line <br />