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MOUNDS VIEW City of Mounds View Staff Re Item No: 03 Meeting Date: September 8, 2020 Type of Business: WS Administrator Review: To: Honorable Mayor and City Council From: Nyle Zikmund, City Administrator Item Title/Subject: YMCA Contract Introduction: This past June we received communication from the YMCA of a desire to severe or alter the relationship. Council had a brief discussion at a council meeting and more in-depth discussion at the July workshop with consensus to have the YMCA make a presentation at the August 3, 2020 workshop on what they would need to keep operating. Council directed staff to continue working with the YMCA based on that discussion. The YMCA transmitted an updated proposal to staff (attached) and staff met to discuss their proposal as well as issues related to moving the function back to the City. Discussion: Two options are laid out, both under two year agreements. Detail includes option to reduce offerings which in turn result in a cost reduction. As presented at previous meetings, the council also has the option of returning to operating our own Park and Rec Division. Current expenditures supporting the YMCA model total $680,000 per year. This includes the direct quarterly payments, general fund transfers, additional payments for warming house seasonal attendants, and revenues generated from hall and gym rental. If council wishes to operate our own division, staff believes the $680,000 is sufficient to fund a program valued by residents but would need both the Park Rec and Forestry Commission along with the Council to commit time to a vision discussion on what would be included — what would be the priorities. An option to do this would be the September 24 Park Rec and Forestry meeting. Migrating to our own division would require hiring of permanent staff which we are confident we would have the ability to do. The YMCA has indicated that current staff, unless retained thru them via a continuation of contract; will be available. This would be significant to a smooth transition. Using a January 1 transition date, staff would have the "slow" period of winter to build programs and marketing. Reduced hours would be likely in the beginning including not having the center open on Sundays. Staff does not see a need or ability to increase any fees. Challenges will include hiring of seasonal staff, building up marketing for programs, and implementation of programs. RISE has a two year lease with the YMCA that expires the end of this year. I have reached out to their Executive who stated a desire to continue leasing at that site as it works very well for them given the proximity to their base in Spring Lake Park. The annual lease amount is $18,000. While there will be challenges in a transition, there will be opportunities that include partnerships with surrounding communities on programs and events, regional opportunities, increased availability/programming for outreach programs, possible partnerships with some of our other non -profits such as Quincy House as it relates to the Teen Center, Summer Child Care program partnerships with current or other Day Care providers.