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Event Manager - Program Coordinator November 23, 2020 Page 2 Program Coordinator • Assist with plans and implement recreation programs including after school programs, special events, youth programs including but not limited to basketball, baseball, t-ball, softball, soccer leagues, volleyball, ice skating programs, summer playgrounds, tennis, summer camps, sport skills classes, adult programs. • Assists Human Resources with recruitment and selection process. • Assists in training, directing and evaluating staff. • Assist the Park and Recreation Superintendent in overseeing and managing the Recreation registration software. • Assists the Park and Recreation Superintendent in preparing the operating budget for programs, and reviews the financial status of programs to ensure proper financial control. • Keeps the Park and Recreation Superintendent informed of any issues and concerns within the department. • Assists the Park and Recreation Superintendent in preparation of the seasonal program guide. • Prepares program flyers, press releases, and the bi-annual program guide for residents. • Assists in managing the City Web site specific to the Park and Recreation and Event Center site. • Assists with departmental filing, data entry and special projects. • Maintain data on digital filing system. MINIMUM QUALIFICATIONS • Minimum three (3) years of experience coordinating special events, fundraisers, or meetings. • Minimum two (2) years of lead experience. • Minimum one (1) year of sales/service experience with a proven history of initiative, creativity and motivation to surpass sales goals. • Experience working with people from diverse backgrounds. • CPR/First Aid Certification (or have within six (6) months of hire). • Valid Class D driver's license. DESIRABLE TRAINING AND EXPERIENCE • Associate's degree in event management or related field preferred. • Fluent in a second language (or multilingual). • Experience with recreation related software. NECESSARY KNOWLEDGE, SKILLS, AND ABILITIES • Strong project management and organizational skills. • Demonstrates a high level of attention to detail. • Strong verbal and written communication skills, including experience speaking to groups. • Ability to represent the City with a high level of professionalism. • Ability to perform and manage multiple tasks, often changing tasks on short notice. • Ability to work effectively under pressure and meet deadlines. • Ability to work evenings and weekends when necessary. • Ability to plan and coordinate the work of subordinates. • Ability to communicate ideas effectively in both oral and written formats. • Ability to prepare reports and maintain records. • Ability to establish and maintain effective working relationships with staff, supervisors, City officials, vendors, participants, and the public; ability to work as a team member. • Ability to work effectively with individuals from diverse backgrounds.