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315 special meetings shall be published and given to all Directors and Alternates. Such notice shall 316 include the agenda for the special meeting and the time, date and location of the meeting. 317 318 Section 5.2. Regular Meetings. The specific date, time and location of regular meetings 319 of the Board shall be determined by the Board as provided in the Bylaws. The Board shall be 320 required to meet at least four (4) times a year. Its regular meetings shall be held on the dates and 321 at times of each January, April, July and October as determined by the Board at the October 322 meeting and duly published to establish the four regular meetings. 323 324 Section 5.3. Notice of Regular Meetings. Notice of regular meetings of the Board shall 325 be given to the Directors and Alternates by the secretary at least fifteen (15) days in advance of 326 the meeting and the agenda for such meetings shall accompany the notice. However, business at 327 regular meetings of the Board need not be limited to matters set forth in the agenda. 328 329 Section 5.4. Public Meetings. Meetings of the Board and of the executive committee shall 330 be considered "public" meetings. Notices, agendas, and schedules of such meetings shall be given, 331 maintained and distributed pursuant to the Open Meeting Law, Minnesota Statutes, Section 332 13D.01, et seq. 333 334 Section 5.5. Officers. The officers of the Board shall consist of the chair, vice -chair, 335 secretary and two (2) officers -at -large, who shall be elected by the Directors at the initial meeting 336 of the Board. The chair and vice -chair shall be elected to three-year (3) terms, commencing at the 337 initial meeting of the Board and every three (3) years thereafter. The secretary shall be elected to 338 a two-year (2) term, commencing at the initial meeting of the Board, and shall be elected to three- 339 year (3) terms following the completion of the initial term every three (3) years thereafter. The 340 officers -at -large shall be elected to a one-year (1) term, commencing at the initial meeting of the 341 Board, and shall be elected to three-year (3) terms following the completion of the initial term 342 every three (3) years thereafter. The intent of the election of officers is to ultimately establish three- 343 year (3), staggered terms of officers with the chair and vice -chair being elected in the same year. 344 Other than the initial meeting of the Board, new officers shall take office at the adjournment of the 345 meeting of the Board at which they are elected. 346 347 Section 5.6. Chair and Vice Chair. The chair shall preside at all meetings of the Board 348 and the executive committee. The vice -chair shall act as chair in the absence of the chair. 349 350 Section 5.7. Secretary. The secretary shall be responsible for keeping a record of all of the 351 proceedings of the Board and the executive committee. 352 353 Section 5.8. Officer Vacancies. A vacancy shall immediately occur in the office of any 354 officer upon his or her resignation, death or upon ceasing to be an employee of the Member. Upon 355 a vacancy occurring in any office, the Alternate shall serve until the Member appoints a new 356 Director. 357 5