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Position Title: Department: Accountable to: Status: CITY OF MOUNDS VIEW POSITION DESCRIPTION Event Manager/Program Coordinator Park and Recreation / Community Center Director of Public Works/Park and Recreation Non -Exempt PRIMARY OBJECTIVE OF POSITON This position is responsible for booking events in the community center and park buildings. This position coordinates the activities and prepares for the occasion planned by working with customers and coordinating services through the venue. SUPERVISION RECEIVED Works under the general guidance and direction of the Park and Recreation Superintendent. SUPERVISION EXERCISED This position will provide leadership to part-time regular and seasonal Park and Recreation employees when assigned, and volunteers. ESSENTIAL DUTIES AND RESPONSIBILITIES Event Manager • Generate sales for the use of the community center facilities for events. • Meet and work closely with customers and staff to determine objectives and requirements for events. • Work with Park and Recreation Superintendent to establish and monitor budget and review administrative procedures. • Organize and manage details of events that may include but not be limited to banquets, birthday parties, weddings, conferences, retreats, meetings, seminars, trainings, etc. • Monitor event activities to ensure compliance with applicable regulations and laws, satisfaction of participants, and resolution of any problems that may arise. • Evaluate and select providers of services according to event requirements (i.e., linens, mats, etc.) • Inspect event facilities to ensure that they conform to customer requirements. • Provide work direction to staff responsible for event coordination activities including custodial and maintenance staff. • Work with Human Resources to hire staff for event services. • Train and coordinate part-time staff on proper event procedures. • Book event center, community center conference rooms, and park buildings. • Review event bills for accuracy and submit invoice to customer for payment. • Maintain record of event, including financial details. • Maintain records on digital filing system. • Promote and market the community center using flyers, social media, etc. • Coordinate with the Park and Recreation Superintendent and the Twin Cities Gateway (TCG) Marketing Manager for promoting the Community Center Event Center through the City of Mounds View listing on the TCG website. • Build and maintain strong relationships with neighboring communities. • Analyze event performance and report statistics to Park and Recreation Superintendent. • Maintain data on digital filing system.