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MOONWS ViEw City of Mounds View Staff Report Item No: 8K Meeting Date: April 12, 2021 Type of Business: Council Business Administrator Review: To: Honorable Mayor and City Council From: Don Peterson, Director of Public Works/Parks and Recreation Item Title/Subject: Resolution 9421, Approving the Purchase of a John Deere 5090M Utility Tractor with implements Background/Discussion: As part of the Public Works Department's maintenance program, utility vehicles (compact utility tractors) are purchased for the departments to perform the needed maintenance required throughout the City. The Parks Department has in use a 2014 Aebi TT70 Terratrac Tractor unit #316. This unit is used for snow removal operations, mowing of parks, ball field maintenance and rough cutting around storm water ponds, along with other various tasks. Discussion: The past several years more repairs have been needed on this unit and yearly average repair are costing $2,264.00. In the fall of 2020 the fuel pump failed, and will need to be repaired. The cost for these repairs range from $17,000.00 to $30,000.00, depending on the option. With any of the options there would be no guarantee that further engine repairs would be required because the results of a fuel pump failure has the potential of depositing metal shavings in the engine block. Public Works Staff met with the City Administrator and Finance Director and recommended this unit would not be repaired and that the replacement year be moved up from 2028 to the present. Public Works Staff researched and tested other compact utility tractors that could replace unit #316. Staff received a quote from the State Of Minnesota Cooperative Purchasing Venture, CPV, Frontier Ag & Turf of Columbus, MN for a John Deere 5090M Utility Tractor, including a new snow blower, broom and flail mower as follows: John Deere 5090M Utility Tractor $82,042.00 Normand N86-280H Snow Blower $9,810.00 M-B USA 72" Broom $6,825.00 Diamond Rear Swing Flail Mower $16,615.00 Total $115,292.00 Public Works Staff also received a trade in value of $3,000.00. Staff recommends that the unit be placed on auction in order to receive higher cost for the unit. The unit will be sold as is with no repairs to the unit. Strategic Plan Strategy/Goal: Maintain and Plan for Infrastructure. Financial Impact: 2021 budgeted in the Vehicle and Equipment Fund, account 460-4360-7040 Parks for $100,000.00 Recommendation: Staff recommends the purchase of a John Deere 5090M Utility Tractor from the State Of Minnesota Cooperative Purchasing Venture from Frontier Ag & Turf of Columbus, MN for a cost of $115,292.00. Staff requests a budget adjustment of $15,292.00. To be funded from the Vehicle and Equipment Budget Parks account 460-4360-7040. Staff further recommends that unit #316 The Mounds View Visior. A Thriving Desirable Comintwity