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Item No: Item 05E Mots �� , T Meeting Date: December 13, 2021 � Administrator Review: City of Mounds View Staff Report To: Honorable Mayor and City Council From: Nyle Zikmund, City Administrator Item Title/Subject: Resolution 9507, Approving the Recording Secretary Service Agreement Addendum with Minute Maker Secretarial Background: Minutes Maker Secretarial (formerly Timesaver Off Site Secretarial, Inc.) has been providing recording secretary services for the City of Mounds View since 1999. They would like to renew their agreement with the City of Mounds View for 2022. Discussion: Rates reflect an increase of 50 cents per hour and 25 cents per page and a base rate increase of less than 2.5%. The contract addendum rates are as follows: 2020 Rates $148 for any meeting up to one hour plus $35.50 for each 30 minutes thereafter; or $46.50 for the first hour of meeting time and $31.00 for every hour thereafter plus $14.25 for each page of draft minutes; The highest of the above rates prevailing. 2021 Rates $151 for any meeting up to one hour plus $36.00 for each 30 minutes thereafter; or $47.25 for the first hour of meeting time and $31.50 for every hour after the first hours plus $14.50 for each page of draft minutes; The highest of the above rates prevailing. 2022 Rates $154 for any meeting up to one hour plus $36.50 for each 30 minutes following the first one; or $48.00 for the first hour of meeting time and $32.00 for every hour after the first hour plus $14.75 for each page of draft minutes; The highest of the above rates prevailing. Recommendation: Given the City's satisfaction with Minute Maker Secretarial's performance, Staff is recommending approval of the contract addendum dated December 31, 2021, and adoption of attached Resolution 9507. Respectfully Submitted, Nyle Zikmund City Administrator A Thriving Desirable Community