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N1OUND1tSVVttW City of Mounds View Staff Report Item No: 8.D. Meeting Date: January 24, 2022 Type of Business: Council Business Administrator review: To: Honorable Mayor and City Council From: Nyle Zikmund, City Administrator Item Title/Subject: Resolution 9542, Approving Job Description of Human Resources Director/City Clerk, Authorizing Promotion of Rayla Ewald to position, and approving wage adjustments. Background: Ms. Ewald began her career with the City of Mounds View November 20, 2017 when hired as the Human Resources Coordinator. Ms. Ewald has become a standard and valued member of the senior management team. Discussion: An updated draft job description was created for the position with the title of Human Resources Director/City Clerk in 2018, and recently updated. The Human Resource Committee has reviewed the revised draft and agreed the title and duties correlate with the position. Additionally, the Human Resource Committee reviewed the compensation for the position and suggested a rate increase which would align Ms. Ewald with the duties and responsibility level. Consisting with our Hay Point System in combination with the current market. To capture the current market, survey data from neighboring and similar cities as well as data available from LMC on similar positions was obtained and shared with the HR Committee. Council should note Mounds View is one of the smaller cities to have a director position for this function. However, Council has made human resources a priority given the current labor market and past challenges. The Human Resource Committee recommends the rate increase to Step 4 occurs on the next payroll with Step 5 effective on Ms. Ewald's anniversary date of November 20, 2022. Step 4 Step 5 $51.78 $54.50 Strategic Plan Strategy/Goal: This action specifically addresses one of the five major goals, Employee Recruitment and Retention. This applies directly to her position, but of equal importance, turnover of employees, which neared 20% five years ago, has been reduced to retirements. Additionally, the last three employee satisfaction surveys detail a high degree of employee satisfaction. Financial Impact: Gross wage adjustments near $25,000 with retirement contributions and very modest workers compensation resulting in total impact nearing $30,000. A budget adjustment will likely be needed. Recommendation: Administrator Zikmund recommends Resolution 9542, Approving the Job Description of Human Resources Director/City Clerk, Authorizing Promotion of Rayla Ewald to HR Director, and adjusting wages as detailed. As detailed earlier, the HR Committee has reviewed and stated support.