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Item No: 08.A. <br />T �� VIEW <br />Meeting Date: July 11, 2022 <br />MOUNDS Type of Business: Council Business <br />Administrator Review: <br />City of Mounds View Staff Report <br />To: Honorable Mayor and City Council <br />From: Mark Beer, Finance Director <br />Item Title/Subject: Resolution 9606, Authorizing the Purchase of the <br />ExecuTime Payroll Software Module <br />Background: <br />The City uses financial software from Tyler Technologies. One of staff's goals was to <br />evaluate the addition of the electronic timesheet module with mobile technology. <br />Discussion: <br />Tyler Technologies has an electronic timesheet module that will improve efficiencies, <br />reduce errors, increase internal controls and modernize the payroll function. The payroll <br />process becomes more challenging as we add more employees. The regulatory <br />environment continues to change. We need software that will adapt to these changes. <br />This will improve the workflow and reduce the chance of errors. Staff has demonstrated <br />the ExecuTime module and requested a quote from Tyler Technologies which is attached. <br />The initial cost includes the software, installation, and training. Annual software support <br />will start at $1,908 and have a 5% inflator which is consistent with the other modules. <br />Strategic Plan Strategy/Goal: Financial Stability by improving efficiency and reducing <br />the need to hire additional staff. <br />Financial Impact: $18,948 one-time cost included in the Special Projects fund account <br />480-4160-3030 budget, annual support of $1,908 with a 5% inflator to be spread to the <br />General, Community Center, Water, and Sanitary Sewer funds. <br />Recommendation: <br />Staff recommends that City Council consider authorizing staff to purchase the ExecuTime <br />software module from Tyler Technologies. <br />Respectfully Submitted, <br />Mt 2 r�z Peer <br />Mark Beer, Finance Director <br />