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VII. MINUTES. Approved minutes shall be the official record of the Economic Development Commission. <br /> <br />A. The minutes shall state: <br />1. The kind of meeting, whether regular business or special and the date, time and place. <br /> <br />2. Roll call of members present and whether absent members are excused or unexcused. <br /> <br />3. Corrections to and approval of the previous minutes and the vote taken. <br /> <br />Description of each item being discussed. <br /> <br />5. A motion and second is required for each action item and the motion shall be recorded as accurately as possible. <br /> <br />6. The vote on each motion (ayes, nays, and abstentions), a statement of reasons for nay votes or abstentions, and whether motion carries or fails. <br /> <br />7. Specific concerns addressed to the chairperson for inclusion in the minutes. <br /> <br />Reports by members. <br /> <br />Time for adjournment. <br /> <br />Signature of the Staff designated member. <br /> <br /> <br />B. All minutes shall be clearly marked to indicate either "APPROVED" or <br />"UNAPPROVED". Each commissioner shall receive a copy of the previous regular business meeting minutes "UNAPPROVED". Approved copies may be obtained upon request. A copy of the approved <br /> minutes shall be filed with the EDA Executive Director.