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5 MU125\11\850810.v2 4.1B1 The individual, but only once every six months, unless a dispute has arisen or additional data has been collected or created. 4.1B2 A person who has been given access by the express written consent of the data subject. (Exhibit 6) 4.1B3 Persons, or another responsible authority, which are authorized access by the federal, state, or local law or court order. 4.1B4 Persons within the City staff, the City Council, and outside agents (such as attorneys) whose work assignments or responsibilities reasonably require access. 4.1C Confidential information may not be given to the subject of the data, but may be given or shown to: 4.1C1 Persons who are authorized access by federal, state, or local law or court order. 4.1C2 Persons within the City staff, the City Council, and outside agents (such as attorneys) whose work assignments or responsibilities reasonably require access. 4.2 Form of Request. Any individual may request data verbally or in writing. Data will be released depending on whether or not the City has stored the data requested and whether the data is classified as public, private, or confidential. All requests to see private or confidential information must be made in writing in order to verify identity. The Responsible Authority will provide a form (Exhibit 3) to document the requesting party’s identity, the information requested, and the City’s response; however, any individual may request data verbally or in writing as long as the request is accompanied by documentation of the requesting party’s identity and a detailed description of the information requested. 4.3 Identification of Requesting Party. The Responsible Authority must verify the identity of the requesting party as a person entitled to access when private or confidential data is requested. Identity can be established through personal knowledge, presentation of photo identification, comparison of the data subject’s signature on a consent form with the person’s signature in City records, or other reasonable means. 4.4 Time Limits. Requests will be received and processed at Mounds View City Hall only during normal business hours. Access to the data will be provided as soon as is reasonably possible. Data requested by the individual that is the subject of the data will be provided within 10 days of the date of the request, excluding Saturdays, Sundays and legal holidays if an immediate response is not possible.