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Attachment 1 — Response to City Letter of July 11, 2019 Case File 62-CV 19-4965 October 3, 2016, Council member Meelhouse asked if the commission could investigate the Charter language on council vacancy appointments to avoid the cost of special elections, When brought to the Commission's meeting on November 11, 2016, the Commission submitted questions back to the Council requesting a more detailed request. The Council responded in January 23, 2017, (Attachment 10) that their intent was to have the vacancy language replace 365 days with two years via an ordinance, triggering MN 410.12 Subd. 5 "Amendments proposed by the council." As of today, the Commission has not received the proposed amendment with the specified language for review. The Commission, for its part, continued to research special election uniform dates enacted in 2017 for impact to Chapter 4 elections and vacancy language. The Commission on May 21, 2019, forwarded to City Attorney Riggs draft amendment language for compliance with uniform special election date and vacancy appointment. City Attorney Riggs agreed to review and report back for the Commission's scheduled meeting on July 16, 2019. The July 16, 2019, meeting was canceled by the Commissioner Clawson as 2' Vice Chair in consultation with the City Attorney Riggs. (Attachment 11) The Council at its May 6, 2019, workshop meeting by consensus stated they wanted the 365 days changed to 18 months. The Council has not submitted this specific language amendment to the Commission under 410.12 Subd.5. The Letter states that my behavior at the May 21, 2019, followed a pattern of undermining the chair and causing the resignation of Commissioner Reyes -Johnson. • I disagree with the statement. • My intent at every Commission meeting is to fulfill my duties, follow the Bylaws, and be a contributing member of the Commission My intent and actions at the May 21, 2019, meeting were to ask the Commission to follow the Bylaws' agenda format and clarify my duties as Secretary. The Commission approved the agenda, follow Bylaws' format, and extended the meeting to finish that evenings business. Commissioner Reyes -Johnson did not indicate why she resigned. Paragraph 6 The Letter states that unapproved minutes of the Commission are included. • I disagree. • The Letter's enclosed attachment is not the unapproved minutes of the Commission. • The enclosed item is the work product of Time Savers, a transcribe service the Commission is evaluating on a trial basis. • On May 21,2019, the Commission voted and decided that the secretary produced minutes were the official minutes of the Commission at this time. The Letter states that the video provides body language, voice modulation and inflection of Commission members. • I disagree with the premise that any recording can provide a persons intent. Paragraph 7 Page 7 of 13