Secretary Amundsen Report - American Legal 03-02-2023

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Secretary's Report of Typo and Date inconsistency Items prior to Codification of Charter. History: The City in 2020 conducted a City Code review and hired American Legal Publishing (ALP) to review the City Code updates and codify or check them for certain legal consistencies. The ALP editors also reviewed the City Charter, because it is referenced in the City Code. The ALP editors then created a report including a section on “typographical” inconsistencies in the City Charter. The following is that report's section on the City Charter and suggested updates or changes. 21)We have noted some inconsistencies within your charter. A) For instance, numbers are not consistently expressed. In some instances, the word is written out followed by the digit in parentheses and at other times, only the number is used. Thus: “... at least fourteen ( 14) calendar days....” versus “... at least 14 calendar days....” We suggest creating and maintaining consistency in this regard even in your charter. B) Additionally, some of the sections with multiple paragraphs contain “ subdivision” captions, but not all do. Again, the format should be made consistent. 22)Section 2.06 The Mayor’ s power and duties. Please note that there is an extraneous “Subdivision 1” caption at the beginning of the first paragraph, which should be deleted. 23)Section 3.01 Council meetings. Please note that this section contains two instances in which “twenty- four hours notice” should have an apostrophe after the term “hours” such that it should appear, “ twenty-four hours’ notice.” 24)Section 3.07 Signing, and publication of ordinances. Please note that this section contains an instance in which “four- fifths vote” should contain an apostrophe after “four- fifths” so that it should appear , “four- fifths’ vote.” 25)Section 4.04 Special and advisory elections except for elected office. Please note that this section contains an instance of “fifteen days prior notice,” in which an apostrophe should be inserted after “days” so that it should appear, “fifteen days’ prior notice.” 26)Section 4.05 Vacancy of municipal elected office. Please note that in subdivision 5., the term “120 day period” should contain a hyphen so that it should appear, “120-day period.” 27)Section 6.03 Duties of the City Administrator. Please note that this section contains a reference to Chapter 106 of the City Code. In order to assist code book users in locating this referenced material, this reference should be revised to read §32. 015 based upon where it will appear in the re-codification. 28)Section 8.06 Certification of administrative offense penalties. Please note that the ordinance history at the bottom of this section does not have a passage month, only a day and year. You may wish to include the month, if known. Please clearly advise whether any specific revisions should be made to the charter in light of the Update: March 2, 2023 page 1 of 4