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Item No: 08B Motlf—**Ms Vttw Meeting Date: March es : 23 CB Type of Business: CB Administrator Review: City of Mounds View Staff Report To: Honorable Mayor and City Council From: Nyle Zikmund, City Administrator Item Title/Subject: Resolution 9714, Public Notice and Intent to Commence with Organizing Solid Waste Collection Between Licensed Contractors and the City of Mounds View Background: At their March 6, 2023 workshop, Council consensus was to move forward with the commencement of Organized Solid Waste Collection. Minnesota Statutes, Section 115A.94 provides clear guidance and a process to governmental units wishing to adopt organized collection: Step 1. The City must first give notice to public and licensed haulers. State law does not specify how this notice is accomplished. LMC guidance recommends providing both published notice and individual mailed notice to each licensed contractor. Step 2 or 3. Prior to entering into exclusive meetings and negotiations with the haulers, the Council must "meet and confer" with the current haulers regarding "waste collection issues, including but not limited to road deterioration, public safety, pricing mechanisms, and contractual considerations unique to organized collection." Step 2 or 3. Recommended — not required. Hold one or more "listening sessions" with residents to obtain input and feedback regarding the issue. We recommend that this is done prior to the "meet and confer" meeting between the City Council and haulers. Step 4. The Council holds a public hearing to consider recommendations from City Staff regarding the City's priorities, including adopting a resolution setting priorities and initiating the 60 day exclusive negotiation period. Licensed contractors develop a proposal to collect solid waste. NOTE — the Council may provide more than 60 days. State statute details what the proposal must contain, including zone creation, traffic, safety, performance, etc., and requires each hauler to maintain their respective market share based on an average customer count during the previous six months. If a hauler opts out, that hauler's market share is evenly divided amongst the remaining haulers. Step 5. If an agreement is reached and the Council approves that agreement, the initial contract period is set by statute at 7 years. Step 6. If the City does not accept the proposal (or if negotiations are not productive), a Collections Options Committee is formed. Council appoints this committee which is tasked by statute to explore 3 options (existing, single collector, multiple collector) as well as statute specifying specific input they must obtain; from the Council, from City officials responsible for solid waste issues, licensed providers, and City residents. They must issue a report on their research and findings. The Mounds View Vision A Thriving Desirable Community MU210\313\861463.v2