08/26/2004 Agenda & Packet - Laserfiche WebLink

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Park and Recreation Committee Meeting Agenda August 26, 2004 6:30 P.M. 1. Roll Call 2. Approval of minutes from the July 22, 2004 meeting. 3. Unfinished Business: a) Greenfield Park Play Equipment - The motion to recommend dedication of$40,000 from the City Park dedication Fund in 2005 for the Greenfield Park Playground Equipment Replacement Project was presented to the City Council on Monday July 26, 2004. Attached is the Staff report. The City Council approved the dedication of$48,000 to the Greenfield Park Playground Equipment Project. However they did not approve expending City funds to print or mail donation request letters. b) Groveland Park Building Replacement. —On May 10, 2004,the City Council approved Resolution No. 6203 Authorizing the Preparation of a Site Plan, Construction Plans, Specifications, and Consultant Selection for the Groveland Park Shelter Building Replacement Project. . TKDA has submitted a Letter Agreement, which included a cost estimate of$19,600 for completing the plans specifications. This Letter Agreement was presented to the City Council on June 28th for approval. The City Council rejected it. On July 12, 2004, the City Council approved a resolution to rescind Resolution No. 6203 and authorize the preparation of a Request For Proposal (RFP) for work associated with the preparation of a site plan, construction plans, and specifications for the Groveland Park Building Replacement Project. The RFP is scheduled to be approved by City Council on August 23, 2004. c) Facility Guide Update— Steve and Desaree are meeting on July 6th to develop the layout of the Guide. A draft will be distributed at the August 26th meeting. d) Park Usage Data Collection Sheets—August 26th has been set as the collection date for these sheets. e) Community Survey—This was included in the May/June addition of the Mounds View Matters. As of 6/23/2004 a total of 26 surveys were filled out and returned to the City. The deadline for submittal is September 3, 2004. The Commission requested to review the surveys received so far at the next meeting. These are attached. The City will be publishing a reminder in the newspaper (Bulletin)to fill these out. f) YMCA Committee Update—There was no meeting last month. g) Lakeside Lions Park Parking Lot—This was included in the 2003 Street Improvement Project as a bid alternate. Bids were received for this project. The low bid was $99,965.25. The engineer's estimate was $104,750. This was awarded by City on June 14, 2004. The reconstructive work on the parking lot is estimated to begin by mid August. Removal of the pavement occurred on the week of August 16th