Agenda Packets - 2023/07/05 - Laserfiche WebLink

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RELEVANT LINKS: 1. Agendas The bylaws should establish an order of business and a process for placing items on an agenda. Many councils have found the following order of business convenient: • Call to order • Roll call • Approval of minutes from previous meeting • Consent agenda • Petitions, requests, and complaints • Reports of officers, boards, and committees • Reports from staff and administrative officers • Ordinances and resolutions • Presentation of claims (The authorization for paying city claims and bills are often included in the consent agenda.) • Unfinished business • New business • Miscellaneous announcements • Adjournment 2. Consent agenda By resolution or through bylaws, a council may establish a consent agenda containing routine, non -controversial items that need little or no deliberation. The clerk or the person responsible for placing items on the agenda prepares the consent agenda. By a majority or higher vote, the council can approve all actions on the consent agenda with one vote. If a council member objects to an item being placed on the consent agenda, it should be removed and acted on as a separate agenda item. 3. Tips for managing meetings In addition to the consent agenda, councils may consider the following suggestions for managing meetings. Council bylaws may set a closing date for placing items on the agenda. For example, the clerk must receive all requests to include items on the agenda five days before the meeting. This is especially important if council members need to review written material before the meeting. The council might make an exception in special situations. The council should set a definite time for adjournment and observe this rule. League of Minnesota Cities Handbook for Minnesota Cities 8/30/2022 Meetings, Motions, Resolutions, and Ordinances Chapter 7 1 Page 30