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RELEVANT LINKS: Minn. Stat. § 412.151, subd. 1. See Office of the State Auditor, Statement of Position: Meeting Minutes. Ordinances, resolutions, and claims considered by the council do not need to be fully detailed in the minutes if they appear in other permanent records kept by the clerk and can be accurately identified by the description given in the minutes. The Office of the State Auditor has recommended that meeting minutes include the following information in addition to the information required by state statute. • Type of meeting (regular, special, emergency, etc.). • Type of group meeting (whether the meeting is a meeting of the governing body or committee, for example). • Date and place the meeting was held. • Time the meeting was called to order. • Approval of minutes of the previous meeting, with any corrections. • Identity of parties to whom contracts were awarded. • Abstentions from voting due to a conflict and the member's name and reason for abstention. • Reasons the governing body awarded a particular contract to a bidder other than the lowest bidder. • Granting of variances and special use permits. • Approval of hourly rates paid for services provided, mileage rates, meal -reimbursement amounts, and per -diem amounts. • Listing of all bills allowed or approved for payment, noting the recipient, purpose, and amount. • List of all transfers of funds. • Appointments of representatives to committees or outside organizations. • Reports of the officers. • Authorizations and directions to invest excess funds, information on investment redemptions and maturities. • Time the meeting concluded. 3. Making an adequate record It is very important to make an adequate record of council decisions and of the information on which council members base their decisions. Minutes are the primary record of the decision -making process and are critical if council actions are challenged. Council actions are generally classified as either legislative or administrative in nature. The establishment of general policies and procedures is legislative action and is subject to limited judicial review. Courts typically will not substitute their judgment for a council's judgment on these topics. League of Minnesota Cities Handbook for Minnesota Cities 8/30/2022 Meetings, Motions, Resolutions, and Ordinances Chapter 7 1 Page 34