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LJ <br />LHCHANDBOOK FOR MINNESOTA CITIES <br />LEAGUE Chapter 7 <br />MINNESOTA <br />CITIES Meetings, Motions, Resolutions, and <br />Ordinances <br />Review requirements city councils must follow when conducting meetings and public hearings, such <br />as the open meeting law and its exceptions, taking and publishing minutes, and rules of order. <br />Learn when to use a motion, resolution, or an ordinance to do city business and the procedures <br />required for each. <br />RELEVANT LINKS <br />See LMC information <br />memo, Meetings of City <br />Councils, for more <br />information. <br />Minn. Stat. § 412.191, <br />subd. 2. <br />Minn. Stat. § 13D.04, subd. <br />1. <br />Minn. Stat. § 645.44, subd. <br />5. <br />Minn. Stat. § 13D.04, subd. <br />2. Minn. Stat. § 412.191, <br />subd. 2. Elseth v. Hille, No <br />Al2-1496 (Minn. Ct. App. <br />May 13, 2013) <br />(unpublished decision). <br />DPO 10-013. DPO 04-004. <br />See I-B-2-Notice to the <br />public. <br />I. Types of council meetings and notice <br />requirements <br />The city council exercises its authority when it meets as a group. Under <br />state law, there are certain requirements for council meetings. <br />A. Regular meetings <br />State law does not govern the time, place, or frequency of council meetings. <br />Regular meetings of the council, however, must be held at times and places <br />established by council rules. Councils typically meet once or twice a month <br />in the city hall or at another public place in the city. <br />The council must keep a schedule of its regular meetings on file at its <br />primary office. The council should also set an alternate meeting day for any <br />regular meeting days that fall on a legal holiday. If the council decides to <br />hold a meeting at a different time or place from that stated in its schedule of <br />regular meetings, it generally must give the notice required for a special <br />meeting. <br />B. Special meetings <br />A special meeting of the council refers to any meeting at a time or place <br />different from that stated in the council's schedule of regular meetings. The <br />council may transact any business within its powers at a special meeting if <br />proper notice has been provided. The commissioner of the Minnesota <br />Department of Administration has advised that a city council should not <br />discuss or decide topics that have not been included as the stated purpose of <br />a special meeting in the notice to the public. All statutory provisions <br />governing regular meetings, including the open meeting law, apply to <br />special meetings. <br />This material is provided as general information and is not a substitute for legal advice. Consult your attorney for advice concerning specific situations. <br />145 University Ave. West www.Imc.org 8/30/2022 <br />Saint Paul, MN 55103-2044 (651) 281-1200 or (800) 925-1122 © 2022 All Rights Reserved <br />