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PARKS AND RECREATION AND FORESTRY COMMISSION 6:30 P.M. I AUGUST 24, 2023 I MOUNDS VIEW CITY HALL MEETING MINUTES MOUNDS VIEW 1. CALL TO ORDER at 6:33 PM 2. ROLL CALL: Commissioners: Anderson, Arel, (Lillemo 6:37 PM), Lundberg, (Palm 6:35 PM), Mills, Wake Wiesner Staff: Peterson I Thomas 3. APPROVAL OF AGENDA: Motion to approve by Mills, 2nd by Lundberg. Motion Passed 5-0 4. APPROVAL OF MINUTES from July 27, 2023: Motion approve by Lundberg, 2nd by Palm. Motion Passed 6-0. 5. PUBLIC INPUT Citizens may speak to issues not on tonight's agenda. Before speaking, please give your full name and address. Please limit your comments to three minutes. Resident @ 7385 Pleasantview Dr. is asking for park shelter space in October to give away books to kids, and help with park cleanups. Lillemo present at 6:37 PM. Resident wants to bring books to 2 parks per week in October with about 5,000 books total published 2017-2019. Resident would like to have PRF Commission and City to promote the event. Any left over books could be brought to the MVCC for the Fall Festival. The City limits what we can put on the announcement board and website. Motion by Palm, 2nd by Lillemo to recommend to the City Council approval of the Free Book Fair, allowing free rental of park buildings depending on reservation ability. Motion Passed 7-0. Resident @ 8005 Woodlawn Drive shared Project Ardan Community Group shared the group's survey about interest in park clean up and community engagement. Resident @ 2501 Sherwood Road has been looking at the parks in the city for cleanup. They helped with cleaning up graffiti. Looking for volunteer gatherings to showcase the parks and looking for volunteer needs. He is reporting park maintenance issues (tunnel at Siiverview Park is cracked). We appreciate the help, but asked that this group contact Public Works for appropriate materials to be used for cleaning up and proper police reporting. 6. Special Business—Presentation Community Center Expansion-City Administrator Zikmund walked through the slideshow available on the city website.Two-level parking garage would be installed in order to save wetland areas.Where does the money come from for supporting infrastructure of the surrounding area, is that included in the projected budget? MV Blvd handles half of the traffic that it was designed for, so currently there should not be a significant impact on the neighborhood roads as most traffic will come through MV Blvd. Event Center would not have additional space or significant impact other than a"refresh.' Can we get more of a commitment to NOT impose a property tax increase. There is NO property tax levy increase as part of this plan. if the State bond comes through, we do NOT have to pay it back.The Event Center and rooms get used often during the day and after school. This would offer more use on the weekends for tournaments. The projected increase in staff is scalable, but current budgeted staffing is able to handle the increase in events(budgeted, as opposed to hired staff). Resident at 8005 Woodlawn Drive shared that some residents are uncertain of supporting the project and are looking for a breakdown of the price. Zikmund said they can put the answers on the website. There is the cost plus inflation, but the cost estimate details that are broken down can be shared on the website. Zikmund shared what makes this a regional draw for our community. Resident also asked that pictures of the current condition of the Community Center be shared. City Administrator Zikmund has advertised neighborhood meetings upon request before November 7th voting day. More mailings will come out as well. 7. STAFF REPORTS A. Parks and Recreation -Andy- See attached report. Welcome new Recreation Coordinator, Maddie Margo! Community Resource Fair September 16, between 10 am-1 pm, Fall Festival the evening of Oct. 26. IBL is planning on attending in September to discuss the pitching mound at Greenfield Park.