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Item No: 08B Meeting Date: November 27, 2023 Type of Business: Council Business Administrator Review: City of Mounds View Staff Report To: Honorable Mayor and City Council From: Rayla Sue Ewald, Human Resource Director Item Title/Subject: Resolution 9827, Declaring a Vacancy to Exist on the Mounds View City Council, and Providing Notice that the Vacancy will be filled at an Upcoming Special Election Background: The City held a Special Election for Mayor on November 7, 2023. Current Councilmember Zach Lindstrom ran for Mayor and won the seat. His seat as Mayor began effective November 13, 2023, causing a vacancy for a City Councilmember seat with a term expiration date of December 31, 2026. In accordance with Section 4.05, subd. 1 of the City Charter, when a vacancy in an elected office of the City occurs with 365 days or more remaining in the term of the vacated office, there shall be a special election of the unexpired term of the office vacated. In accordance with State Statute 351.02, Councilmember Lindstrom resigned his position as Councilmember when he accepted the position of Mayor, effective November 13, 2023. Discussion: In accordance with Section 4.05 of the City Charter, the Council shall by resolution order a special election and provide all means for holding it. State Statute 205.13 requires that candidate filing begin at least 70 days before the election and that a notice must be published at least two (2) weeks previous to the opening of candidate filing (94 days before the election). It generally takes about two weeks to ensure a notice gets published in our local newspaper. The attached resolution orders a special election and approves the attached Special Election Calendar. The Special Election will occur on Tuesday, April 9. 2024. Polls open from 7:00 a.m. to 8:00 p.m. and all four (4) voting precincts will be located in the Mounds View Community Center. The City currently uses Ramsey County for election services. In accordance with the 2021 - 2026 contract: 3. c. General Agreements The County will conduct all special elections required by law during the term of this agreement on behalf of City. The costs of all special elections that are not held concurrently with a regularly scheduled State, County or City election will be billed to the City for the actual cost realized to conduct a special election. The City will also pay all costs applicable to any State special elections that are not conducted on the date of a regularly scheduled City or State election. Ramsey County Elections Manager David Triplett estimates the special election will cost the City approximately $21,000. Recommendation: Staff recommends approval of Resolution 9827. Respectfully submitted, —��v Rayla Sue Ewald Human Resource Director Attachment: Resolution 9827 The Mounds View Vision A Thriving Desirable Community