10-Misc notes for petition - Laserfiche WebLink

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Step 2: City Clerk Verification (Ip days) Once the Petition is transmitted from the Charter Commission to the City Clerk/City Council, the City Clerk then has 10 days to verify the petition. There is some ambiguity as to whether the 10-day timeline begins when the City Clerk receives the petition or when the petition is presented to the City Council at a City Council meeting. To avoid a claim that the City did not handle the Petition properly, the City should begin `! the 10-day timeline once the Petition is transmitted to the City Clerk from the Charter Commission, The Clerk must verify whether each paper of the Petition is properly attested and whether the Petition is signed by a sufficient number of voters.' This process also includes verification of whether the Petition meets the requirement established by the Minnesota Secretary of State in Minnesota Rules, section 8205. The City Clerk should utilize the process outlined in Exhibit B, which is taken almost directly from the process used by the Ramsey County Election's Office. Linked here. Step 3: Certification to the City Council Once the City Clerk examines the petition, she must certify the results to the City Council. If the City Clerk is able to complete the review process by September 25, 2023, it would then be convenient to include the result of the City Clerk's review at that meeting. If the City Clerk needs more time, then the City Council may want to call a special meeting to receive the results of the City Clerk's review. Determination of Insufficiency If the City Clerk determines the Petition is sufficient then review of the sufficiency of the signatures on the Petition is over. If the City Clerk determines the Petition is insufficient, she must at once notify the petitioners that the Petition is insufficient and provide a certificate setting forth the particulars of why the Petition is deficient. A determination of insufficiency starts a new 10-day timeframe during which the petitioners may supplement the Petition with additional signature pages. If the petitioners submit additional signature pages, the City Clerk has five days to examine the supplemental information and determine whether it is sufficient. If the City Clerk determines the amended Petition is still insufficient, then the Clerk must notify the petitioners of such insufficiency and no further action is required. However, please note that a final determination of insufficiency does not prohibit a new petition on the same topic to be submitted. Exhibit A: Letter to Petitioners Exhibit B: Review Process 3 Minn. Stat. 410.12, subd. 3 2 DOCSOPEN\MU210\4\901702.v ] A-9/18/23