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The Mounds View Vision <br />A Thriving Desirable Community <br /> <br />Item No: 07A <br />Meeting Date: January 03, 2024 <br />Type of Business: Planning Business <br />Planning Case: (N/A) <br />City of Mounds View Staff Report <br />To: Planning Commission <br />From: Brian Beeman, Assistant City Administrator <br />Item Title/Subject: Recommend Chair and Elect Vice-Chair to the Mounds View <br />Planning and Zoning Commission <br /> <br />Introduction: <br />The Mounds View Planning and Zoning Commission Bylaws require the Commission to elect a <br />Vice Chair and also recommend a Chair to be confirmed by the City Council. <br /> <br />IV. OFFICERS <br />B. ELECTIONS; TERMS <br /> 1. Chairperson: At the first meeting in January, the Commission shall conduct an <br />election in order to make its recommendation for the chairperson, following the procedure <br />in Section IV.B.3. The name of the person recommended for chairperson shall be <br />forwarded to the City Council for action at its next meeting in January. Based upon the <br />recommendation of the Planning Commission, the Mayor, with the approval of the City <br />Council, shall appoint the chairperson of the Commission each year. <br /> 2. Vice-Chairperson: The Planning Commission shall elect a vice-chairperson each <br />year at its first meeting in January, following the procedure in Section IV.B.3. <br /> 3. Election Procedure: For each office, the chairperson shall invite nominations <br />from the Planning Commission members. After nominations have been received, the <br />chairperson shall entertain a motion to close nominations. If such motion is made and <br />passed, and more than one nomination has been made, the chairperson shall distribute <br />ballots and announce the nominee receiving the most votes. In the event of a tie, the <br />recording secretary shall announce the nominees tied in the voting and balloting shall be <br />repeated until an election occurs. If only one nomination has been received, the <br />chairperson may conduct the voting by voice vote. If a majority of the members present <br />vote in the affirmative for the nominee, the nominee shall be elected. <br /> 4. Assumption of Duties: The Chairperson and Vice Chairperson shall assume office <br />at the first meeting in February of each year. <br /> 5. Term of Office: The chairperson and vice chairperson shall serve one year terms, <br />and may be re-elected to additional terms in accordance with this Section IV.B. <br /> <br />Discussion: <br />The Planning Commission should hold an election to recommend the chairperson for City Council <br />consideration at its next meeting in January, and also hold an election to elect the vice- <br />chairperson. Both offices will begin their duties the first Planning Commission meeting in <br />February 2024. <br /> <br /> <br />Strategic Plan Strategy/Goal: <br />N/A