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4 <br /> <br />required by State Statutes. <br /> <br />B. QUORUM: A majority of the number of voting members appointed to the <br />Commission shall constitute a quorum. <br /> <br />C. CONDUCT OF MEETINGS; ADJOURNMENT <br /> <br />1. Meeting Chairperson: If neither the chairperson nor the vice chairperson is <br />present to conduct a meeting of the Planning Commission, the Planning <br />Commission may elect a meeting chair from among those members present <br />prior to the commencement of business. The election shall follow the <br />procedures set forth in Section IV.B.3, except that the Community <br />Development Director, or his or her designee, shall conduct the election. <br /> <br />2. Open Meeting Law: Meetings shall be conducted in accordance with the <br />State of Minnesota Open Meeting Law (Minn. Statutes 13D.01). <br /> <br />3. Adjournment: Meetings shall adjourn at or before 11:00 p.m. unless a two- <br />thirds majority of the members present agree to extend the time of <br />adjournment. If there is no objection, the Chairperson may declare the <br />meeting adjourned without the necessity of a motion or vote by the <br />Commission. <br /> <br />D. MINUTES: Minutes shall be recorded for regular meetings and each <br />commission member shall receive a copy of the unapproved minutes for review <br />and approval at a succeeding meeting. Minutes shall be approved by motion. <br />Approved minutes shall be the official record of the business conducted and <br />actions taken by the Planning Commission. Commission members may request <br />copies of approved minutes after they have been corrected, if necessary, and <br />signed as approved. Copies of the approved minutes shall be filed with the <br />Community Development Department. Unapproved minutes shall be clearly <br />marked “DRAFT”; approved minutes shall be marked “APPROVED”. A policy <br />statement regarding the content and format of the minutes shall be on file with <br />the Community Development Department which may be reviewed from time to <br />time as needed. <br /> <br /> <br />VII. INFORMATIONAL PACKETS: Each Commissioner shall receive a staff report, plans <br />and additional information, as appropriate, for each item placed on the agenda for <br />any regular or special meeting. The Commission packet should be delivered at least <br />four days prior to the meeting. Each Commissioner is responsible for reviewing the <br />material within the packet prior to the meeting. <br /> <br /> <br />VIII. PROFESSIONAL CONSULTANTS: Advice from, consultation with, and/or requests <br />for review by the City Attorney, City Engineer, City Planning Agency, or other paid <br />consultants shall be in accordance with the Municipal Code, Section 33.007.