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City of Mounds View Request for Proposals Residential Solid Waste and Recycling Services Page 9 MU210\313\945437.v5 The City will review any such request and make a final judgment on whether these sections shall be held by the City as confidential pursuant to the Minnesota Government Data Practices Act. Requesting all or substantially the entire proposal be deemed confidential may result in the proposal being considered non-responsive by the City. 2.5 Restricted Communication The City intends to provide equal and consistent communications to all prospective Proposers throughout this RFP process. Therefore, it is critical all communications about this RFP after its release and up through final execution of the new contract be in writing through the City’s designated contact person: Nyle Zikmund, City Administrator Nyle.Zikmund@moundsviewmn.org 2.6 City Responses to Questions Questions received and responses provided by City staff will be provided, in writing, on the following City website which is available to all interested Proposers: ________________. 2.7 Minimum Qualifications of Responsive Proposers Proposals will only be considered and reviewed from companies that have relevant experience in providing solid waste and Recycling services comparable to those described in this RFP packet. A minimum of three (3) references for current or past local governmental agency (cities, counties, school districts, housing authorities, etc.) customers is required. Proposers shall possess all relevant mixed municipal solid waste collection and transportation licenses from the City and Ramsey County. 2.8 Contract Period/Renewals The term of the Contract shall be for a period of five -seven years, commencing operations on April 1, 2025, and expiring no earlier than March 31, 2030. At the conclusion of the initial term, the parties may renew this Agreement for an additional three (3) one-year terms, upon the parties’ mutual agreement as to terms for said renewal. Negotiations for said renewal term shall begin by January 1st of each year prior to the end of each term, the first potential date being January 1, 2029, unless otherwise mutually agreed. 2.9 Proposal Evaluation Criteria The City Council will determine, in its sole discretion, which Proposer shall be awarding the Contract, considering various factors such as (without limitation) those set forth below. The following criteria will be used to evaluate proposals: ♦ Price Schedules