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<br /> <br />When the Planning Commission is involved in a matter which is to be heard and decided by the Commission (e.g. variances), Planning Commissioners shall indicate to the person contacting <br /> them that such communication and all testimony needs to be offered at the hearing to ensure a fair hearing for all parties. The intent is for Planning Commissioners to make their decisions <br /> based on the same information provided to all Planning Commissioners. <br /> <br />Planning Commissioners should avoid expressing any opinion as to the merits of the case outside of Commission meetings. When ex parte contacts occur, the Planning Commissioner is responsible <br /> for notifying appropriate City staff and for conveying the substance of any ex parte communication to other Commission members at the next commission meeting at which the matter discussed <br /> is under consideration. <br /> <br />___________________________ <br />Dennis Farmer, <br />Chairperson <br />ATTEST: <br />___________________________ <br />Brian Beeman, <br />Assistant City Administrator