Parks and Recreation Commission Meeting Packet 2-22-2007

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f.) YMCA Advisory Committee Appointments — With expiration of Shari Kunza's term on the Commission, there is a vacancy on the YMCA Advisory Committee on which she served. The YMCA Advisory Committee meets on the first Monday of the month at 2:30 PM. Current Commissioners are not able to attend these meetings. We will check with recommended Commissioner, Darren Peterson, and if not, may consider inviting other applicant to be a representative. g.) Meeting with City Council — Annually the Commission meets with the City Council. The Commission prefers the April 2" d work session and will develop a list of topics to discuss at the February and March meetings. h.) Town Hall Meeting April 14, 2007. There will be a table/booth set up for Parks. The Commission would like to have the following available for display at this booth: The new Facility Guide, photos and info on new park buildings, Oakwood Park project, possible Park Watch Program, Tobacco -Free Park sign, Tobacco -Free bookmarks (available from YMCA?) Also, the City will be creating a promotional video that will be shown on cable TV and at the Town Hall Meeting. This video will have a segment (5 to 10 minutes in length) showing parks facilities. Items/facilities the Commission would like to see in this promotional video include showcasing Greenfield playground, Random and Groveland Buildings, YMCA indoor playland, fitness room, ballfields, ice skating/hockey (outdoor and warming house footage), Tobacco -Free video, new and existing park shelters, Facility Guide. Need to develop by March 21 S`. Possibly include ribbon cutting ceremonies at Groveland and Random parks?? Staff will inquire about coordinating this effort and include the Eagle Scout. March 15"' as a possible date? 7. Commissioner/Staff Reports: a) Random Park Building Status Report: Final inspection 1/25/07, will get certificate of occupancy first week of February, 2007. b) Groveland Park Building Status Report: Mechanical/Electrical is complete. Painting will happen this week. Final inspection estimated mid-February. Resident concerns about safety and security of construction area and building. Staff did witness safety precautions taken despite an incident of vandalism. Contractor did have contact with staff to assist with safety concerns. c) Indoor Playground Equipment at the Mounds View Community Center is being used. d) Skating Rink Update: No rink at Groveland, but others are up and running. e) County Road 10 Trailway Project: Segments 9&10 Project Update — On January 8, 2007, the City Council approved the plans and specification and set a bid date of February 8"' for this project. The drinking fountain and bike racks were removed from the plans as per the Commission's recommendations. On January 22, 2007, the City Council made a motion to direct Staff to facilitate the creation of revised plan sheets and specifications to include a bid alternate to deduct the boardwalk bump out area. The estimated cost of the boardwalk bump out area is $4,900; the cost to revise the plans and specs and change the bid documents is estimated to be $1,200 to $1,500.