Parks and Recreation Commission Meeting Packet 3-15-2007

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d.) Meeting with City Council — Annually the Commission ineets with the City Council. This has been set for April 2, 2007. A list of topics were developed at the February 22, 2007 meeting. Any revisions? *Oakwood Park plan *Improving ball fields *Attendance on YMCA Advisory Committee with regard to time *How does the Commission fit in with operation of the MVCC? *Does the City Council think we should attend more city council meetings? In mass? *Representative on BBC Committee? e.) Parks Promotional Video - The City will be creating a promotional video that will be shown on cable TV and at the Town Hall Meeting. Parts of this video have been created. Shots of the Community Center and the ribbon cutting ceremonies at Groveland and Random parks. Is it possible to review the video and discuss it with Dave Olsen? f.) Hillview Playground Equipment -The 2007 budget has $38,000 allocated for the replacement of the playground equipment at Hillview Park. The Commissioners were encouraged to visit the park to determine replacement needs before the March meeting. This could be done on Saturday, March 10 as part of the park building dedication ceremonies. 6. New Business: a.) Tree Preservation & Landscaping Ordinance - Comnnurity Development is looking for recommendations on the draft ordinance and possibly motion of support. 7. Commissioner/Staff Reports: a) County Road 10 Trailway Project: Segments 9&10 Project Update — Bids for this project were received on February 8, 2007. There were a total of twelve bids received. On February 26, 2007, the City Council awarded the contract to Jay Bros Incorporated in the amount of $455,270.71 for this project. The City Council also approved Bid Alternate No. 1 for the removal of the boardwalk bump out area. This will reduce the project cost by $4,350. Work on the boardwalk portion of this project will commence in the next couple weeks. Substantial completion for this project is set for Julyl, 2007 with final completion set for October 1, 2007. b) County Road 10 Trailway Project: Segments 1 -5 DNR Grant Application — On February 28, 2007, the City submitted grant applications for two Department of Natural Resources grants: Local Trail Connection Program and Federal Recreational Trail Program. The maximum amount for each of the two grants is $100,000 with a 50% "cash match". Grant awards will be announced in June 2007. If successful, this would be added to the federal grant the city was previously awarded in the amount of $525,000. c) The YMCA Advisory Committee Meeting Update —The committee met on March 5, 2007. Darren and Steve both attended this meeting and can provide an update. d) Any Other Reports? 8. Request for future agenda items/other business Possible Items for April 26`x' Agenda