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Item No: Item 05C <br /> MOUNDs � T��, T Meeting Date: December 11, 2023 <br /> �/ V Type of Business: CA <br /> Administrator Review: <br /> City of Mounds View Staff Report <br /> To: Honorable Mayor and City Council <br /> From: Nyle Zikmund, City Administrator <br /> Item Title/Subject: Resolution 9836, Approving the Recording Secretary Service <br /> Agreement Addendum with Minute Maker Secretarial <br /> Background: <br /> Minute Maker Secretarial (formerly Timesaver Off Site Secretarial, Inc.) has been providing <br /> recording secretary services for the City of Mounds View since 1999. They would like to <br /> renew their agreement with the City of Mounds View for 2024. <br /> Discussion: <br /> The unit rates reflect an increase of$1.50 per hour and 50 cents per page and a base rate <br /> increase of less than 5.25%. The contract addendum rates are as follows: <br /> 2022 Rates <br /> Base Rate: $154 for any meeting up to one hour plus $36.50 for each 30 minutes <br /> following the first one; or <br /> $48.00 for the first hour of meeting time and $32.00 for every hour after the first hour <br /> plus $14.75 for each page of draft minutes; <br /> The highest of the above rates prevailing. <br /> 2023 Rates <br /> Base Rate: $159 for any meeting up to one hour of meeting time plus $37.75 for each <br /> 30 minutes following the first one; or <br /> Unit Rate: $49.50 for the first hour of meeting time plus $33.00 for every hours after the <br /> first one plus $15.25 for each page of draft minutes; <br /> The highest of the above rates prevailing. <br /> Proposed 2024 Rates <br /> Base Rate: $167 for any meeting up to one hour of meeting time plus $39.50 for each <br /> 30 minutes following the first one; or <br /> Unit Rate: $51.75 for the first hour of meeting time plus $34.50 for every hour after the <br /> first one plus $15.75 for each page of draft minutes; <br /> The highest of the above rates prevailing. <br /> Recommendation: <br /> Given the City's satisfaction with Minute Maker Secretarial's performance, Staff is <br /> recommending approval of the contract addendum dated December 31, 2023, and adoption <br /> of attached Resolution 9836. <br /> Respectfully Submitted, <br /> Nyle Zikmund <br /> City Administrator <br /> The Mounds View Vision <br /> A Thriving Desirable Community <br />