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Item No: 55. MOL__Tf_,%MffltSVVt_E_W_ Meeting Date: December A 2023 enda Type of Business: Consent Agenda Administrator Review City of Mounds View Staff Report mov— To: Honorable Mayor and City Council From: Rayla Sue Ewald, Human Resource Director Item Title/Subject: Resolution 9848, Approve Earned Sick and Safe Time (ESST) Personnel Policy Introduction: Effective January 1, 2024, employers must provide paid earned sick and safe time (ESST) to eligible employees. To be eligible, an employee must work at least 80 hours a year for an employer in Minnesota and not be an independent contractor.This includes seasonal,temporary, and part-time employees.The Minnesota Department of Labor recently clarified that elected officials are not considered employees under the ESST law. Discussion: At a minimum, the City must provide each eligible employee with at least one (1) hour of ESST for every 30 hours worked, up to 48 hours of accrued ESST a year. Employers may also choose to"front load"ESST hours to employees at the beginning of each year,using either a 48-hour or 80-hour front load option.The 48-hour front load option requires a payout of unused leave at the end of a year and the 80-hour option does not require a payout. ESST can be used for traditional sick leave purposes, such as the employee's own illness and preventative care, but employees may also use it for additional reasons,such as caring for a family member(as defined by the law),absences due to domestic abuse, sexual assault or stalking, and closure of the workplace or a family member's school or care facility due to weather or a public emergency. Employers that have existing sick or vacation leave policies that meet or exceed the requirements of the ESST law are not required to provide additional paid leave. However, employers may choose to be more generous and provide additional leave.The City exceeds ESST requirements for regular full-time and regular part-time staff. ESST has been an evolving law,with additions to the law occurring on December 4,2023. Staff has discussed options for implementing this new law and developed a policy whereby the City would provide one(1)hour of ESST for every 30 hours worked, up to 48 ESST hours per year. Temporary part-time and seasonal employees, may begin using the banked ESST hours as it is accrued. Employees can carry over unused ESST into the next year. However, at no time can an employee's accrued ESST exceed 80 hours. The City will not pay employees for unused ESST at the end of each year or upon separation. If an employee returns to employment within 180 days,their ESST will be reinstated. Strategic Plan Strategy/Goal: Create a culture where employees desire to work. Update personnel policies to provide competitive benefits and programs comparable to other cities and governmental organizations. Financial Impact: Minnesota Law required to be in place by January 1, 2024. Budget impact between $1,000-$1,500. Recommendation: Resolution 9848,Approve Earned Sick and Safe Time(ESST)Personnel Policy. Rayla Sue Ewald Human Resource Director Attachment(s): 1) Resolution 9848 2) Exhibit A-Proposed ESST Personnel Policy The Mounds View Vision A Thriving Desirable Community