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MOunmS ViEw Item No: 8E Meeting Date: June 28, 2021 Type of Business: Council Business Administrator Review: City of Mounds View Staff Report To: Honorable Mayor and City Council From: Don Peterson, Director of Public Works/Parks and Recreation Item Title/Subject: Resolution 9439, Accepting Improvements and Approving Final Payment for HVAC upgrades and replacements at the Community Center, City Hall and Public Works Facilities Background: In 2020, COVID-19 impacted nearly every corner of the world. Research on the transmission of this virus has indicated it is spread by aerosol. Research has also indicated that COVID-19, along with other upper respiratory illnesses, can be transmitted through the heating and ventilation system of buildings. Being made aware of this possibility of transmission from the Center of Disease and Control, Staff began looking into options to upgrade the HVAC systems in all of the City facilities. RTU 4 at the Community Center has a system built in called the Genesis Purifier, this kills airborne pathogens and odors. Staff was made aware that the CARES ACT funds could be used to replace or update current HVAC systems to help control the spread of COVID-19 and potentially other air borne pandemics. Staff contacted Trane Building Services and requested a proposal to install the Genesis Purifier in the new RTU' s and replace the RTUs that have reached the end of life expectancy. Staff had received a quote from Trane Building Services to replace 5 RTUs at City Hall, install 1 unit with the Genesis Air purifier. Install the Genesis Air purifier to the three RTUs at the Public Works Facility. Replace 1, RTU unit at the Community Center and install the Genesis Purifier on 6 of the other RTUs for a total cost of $396,084.00. Funding for this project is budgeted in account 480-4160-7030. Discussion: Trane Building Services has completed all project site work in a satisfactory manner in accordance with the contract documents, they have submitted all IC-134 forms and other required project closeout documents. The City has been withholding the final payment, pending completion of the punch list and closeout requirements. Public Works Staff met Trane Building Services to review the project and punch list. Staff also met with the Finance Director to review the project costs and expenses. The following is a summary of the costs for the project. Original Estimated Total Project cost: $ 396,084.00 Total Project Cost: $ 396,084.00 The final payment amount to Trane Building Services is $180,371.36 (this amount is included in the total project cost). Strategic Plan Strategy/Goal: Maintain and Plan for Infrastructure Improvements. Financial Impact: No Impact to the 2021 Budget. The Mounds View Vision A Thriving Desirable Community