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The Mounds View Vision A Thriving Desirable Community DOCSOPEN\MU210\4\1012734.v2-2/27/25 Item No: 03 Meeting Date: March 3, 2025 Type of Business: Council Business City Administrator Review: _____ City of Mounds View Staff Report To: Honorable Mayor and City Council From: Nyle Zikmund, City Administrator Item Title/Subject: Charter Commission Joint Meeting March 18 Introduction: We are scheduled to meet with the Charter Commission on Tuesday March 18, 2025 at 6:30 in a joint session. Council/staff have three items to discuss. 1. Appointment Process 2. Quarterly Reports 3. Ordinance Adoption Discussion: Appointment Process – specific to filling council vacancies, council/commission has been working on this for more than two years, need to finalize process. Late last year, the Council chose not to move forward with proposed language from the Charter Commission because there were minor concerns with the proposed language. Quarterly Reports – To some degree, a larger discussion on what belongs in a charter. By definition this is your high-level governance document – similar to the State and Federal Constitution. A provision of this nature – requiring quarterly reports; but absent any substantive requirement (s) seems inconsistent. Staff recommendation is to remove from charter given its ministerial nature in combination of no specific detail. Further, staff gives reports at virtually every council meeting. Ordinance Adoption Process – Minnesota State Statute defines the ordinance adoption process which includes a public notification, public hearing in certain cases, and upon passage by a defined majority, publication in the official newspaper after which it becomes effective. In plain terms, Council can adopt an ordinance the night it is heard, just like a resolution and it becomes effective on the date of publication. An ordinance, unlike a resolution – must be published in the official newspaper. The Mounds View Charter adds two substantive conditions; a second reading at least 14 days after the first and effectiveness 30 days days after publication. The policy issue is best defined by what “special” about Mounds View that the additional conditions justify the additional administrative and council investments of time/energy as well as the delay in official adoption. The provision has resulted in challenges at time.