Minutes - 2002/01/28 - Laserfiche WebLink

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Mounds View City Council January 28, 2002 Regular Meeting Page 28 phone bills. He then commented that, when he was told the copies would cost $200.00 he reviewed them and was told Mr. Coughlin had made the same request. City Administrator Miller indicated that Council Member Marty was billed for the copies of those items that he had reviewed. She then indicated that, since that time, the City has had a number of requests. Staff compiles the information and makes the copies and then the person decides just to review the copies rather than pay for them and that is why the policy has been implemented. She further commented that, upon discussion with Staff, the Staff time involved in fulfilling the requests has been insurmountable and the decision was made to start charging for Staff time and copies in order to make sure that requests being made are important enough that the resident is willing to pay for them. Council Member Marty indicated he thought Council should be able to view the backup documentation for the just and correct claims and said he thinks Council should review the credit card information to determine whether an audit is necessary. Mayor Sonterre reminded Council this section of the meeting was to be reserved for reports and asked that the current discussion be reserved as a work session discussion. He then asked Council Member Marty if he wished to ask that the matter be placed on the work session agenda. • Council Member Marty indicated he would like to request to see the City's credit card policy. City Administrator Miller indicated it was brought to her attention that all employees had credit cards and she has since reduced the number of credit cards to two for use when making hotel and conference arrangements. She then indicated that Council would be dealing with the credit card issue as part of the purchasing policy at the February work session. Mayor Sonterre asked to have the discussion included at the second work session in February. Council Member Stigney commented that it seems the information Council Member Marty had requested was different than the purchasing policy. He then asked if he could come to City Hall and view the information. City Administrator Miller indicated that right now she has received a request from Wendy and Rob Marty unless Council decides to turn this into an investigation and direct her to provide information to the entire Council. Council Member Marty indicated he was not sure if an investigation was needed but said he would like to look into it in light of the one spot check that was done. Mayor Sonterre commented that the request was made as a data practices request and was treated • as such. He then commented that, if Council Member Marty had come to Council and asked Council to look into the matter as a Council, then the information would have been provided without a charge to the whole Council.