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Mounds View City Council February 11, 2002 <br />Regular Meeting Page 4 <br />Finance Director Hansen explained that the City puts those funds back into the account that the <br />City buys gas out of. He then explained that the numbers reported show the cost of gas net of the <br />federal gas tax refund. <br />Council Member Stigney indicated that he would like to see the receipt of those funds accounted <br />for. <br />Finance Director Hansen indicated he could check with the employees that file the reports and <br />get a copy of the most recent report. <br />Mayor Sonterre inquired as to whether the $43,653 overage for the Community Center could be <br />accounted for each of the uses within the Community Center. <br />Finance Director Hansen explained that the goal behind the way the budget was set for 2002 was <br />to have it restructured to break out the costs for each use but the numbers have not been recast for <br />2001. He then asked if Mayor Sonterre wished him to recast the 2001 figures. <br />Mayor Sonterre indicated he would like the 2001 figures from the Community Center broken <br />down by use for discussion at the March work session. <br />Mayor Sonterre noted there was a long list of items that are club-house related and asked whether <br />• the amounts were gross revenues or net revenues. <br />Finance Director Hansen indicated he was not sure and said he would research the matter and <br />report back to Council at the work session. <br />Finance Director Hansen reported that the finance department is over budget for 2001 by $47,000 <br />and that is due entirely to legal and audit fees. He also indicated that there is a backlog of work <br />that needs to be cleared up before the audit in April. <br />Finance Director Hansen indicated that Council had approved the purchase of fixed asset <br />accounting software and noted that none of the current Staff had been trained to work the old <br />system. He then indicated that Staff has been working on a purchasing policy and that will be <br />discussed at the next work session. <br />Finance Director Hansen indicated the Council had decided in December to engage a new firm <br />for audits and one major objective is to review City-wide procedures and come up with a list of <br />recommendations as to how the City can improve its procedures and documentation. He then <br />cautioned against changing auditors too frequently because whenever you bring in a new auditor <br />there is a heavy work load for the auditor and Staff to bring the new auditor up to speed with all <br />the documentation needed whereas a returning auditor would have that. He also recommended <br />staying with this auditor for a few years to recoup the upfront costs associated with changing <br />auditors. <br />• <br />