Minutes - 2002/09/23 - Laserfiche WebLink

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Mounds View City Council September 23, 2002 Regular Meeting Page 3 • Council Member Marty asked for clarification on the temporary employees for $380.00 and $294.00. Finance Director Hansen indicated the amounts were for the temporary employee in the police department. Council Member Marty asked what Western Bank would have to do with the clubhouse food and beverage costs. Finance Director Hansen indicated it was a reimbursement of petty cash so the City makes out a to Western Bank and receives cash to place in the petty cash for the golf course. Council Member Marty asked for clarification on Check Number 109355. Finance Director Hansen indicated that one is for the golf course petty cash and the other is for City Hall petty cash. Council Member Stigney asked for clarification of the memo provided concerning documentation for expenses. • Finance Director Hansen indicated that of those that attended the conference, the only one that turned in documentation was Ms. Reed. Council Member Stigney asked if that included mileage. Finance Director Hansen indicated he was referring to documentation for expenses on the Visa bill. Council Member Stigney asked for further clarification. Finance Director Hansen indicated that there were seven charges on the bill and he only has documentation to substantiate the charges of Ms. Reed. He further commented that there was a charge found to be in error on the bill already and he needs documentation to ensure that the other charges are appropriate. He also noted that the civic center provided breakfast but some chose to charge the City for their breakfast instead. Council Member Stigney commented that it is interesting to note that if one of the council members had parked where the others did it would have been cheaper. He also noted the Community Center provided breakfast but some chose to pay for breakfast. Council Member Marty said he had a question on this item as well and suggested that the City should look into instituting a policy to require that documentation be provided within 30 days. He then pointed out that the finance department has 12 hours of staff time invested in trying to figure out this bill.