Minutes - 2004/06/28 - Laserfiche WebLink

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Mounds View City Council June 28, 2004 Regular Meeting Page 13 Planning and Zoning Commission, Police Civil Service Commission, Economic Development Commission, and the Parks and Recreation Commission. ROLL CALLS: Linke/Quick/Marty/Stigney/Gunn. Ayes-5 Nays-0 Motion carried. M. Banquet Center Operations/Requests for Proposals. City Clerk/Administrator Ulrich stated the item before the Council is to recommend that they go out for a request for proposals to replace the interim agreement they have with the Community Banquet Center Management and replace it with something for a longer period of time. He stated the Mermaid has been providing catering service to the MVCC banquet facility since entering into an agreement in November of 2003. This agreement is scheduled to expire at the end of 2004. City Clerk/Administrator Ulrich stated the interim agreement anticipated that sometime during mid 2004 that there would be a search for a new, more permanent catering service provider. In any event, the current interim agreement maybe terminated with 60 days written notice by either party. . City Clerk/Administrator Ulrich stated there were three options, including a private company leasing the facility from the City, individual private parties lease facility/provide owner caterer, or the city hires caterer/manager for the facility. He gave an overview of the experiences of New Brighton, Shoreview, and Maplewood operations. City Clerk/Administrator Ulrich stated there is a draft of a revised request for proposal included in the Council packets. The new RFP is an updated version of the one issued last year. Provisions have been added to increase the allocation of community time from "10 days" to "300 hours", and to provide fora $1,000 earnest deposit (rather than the $10,000 deposit last year used to buy out Elegant Thymes). A provision has also been added that the manager (i.e., the caterer) is responsible for the payment of property taxes. City Clerk/Administrator Ulrich stated if the Council approves, the RFP will be sent to a number of qualified catering firms for their consideration. RFP submittals are to be submitted by August 2, 2004. A final agreement is subject to review by the City Attorney and approval by the Council. City Clerk/Administrator Ulrich stated it is recommended the Council authorize staff to solicit proposals from caterers to provide service to the Mounds View Community Center banquet facilities as outlined in the draft RFP. This approach would be a straight lease arrangement and will provide for up to 300 hours of community space to be used free of change by local community groups. Mayor Linke stated they should find a way to cover the taxes of $12,000.