Minutes - 2005/07/11 - Laserfiche WebLink

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Mounds View City Council July Z1, 2005 Regular Meeting Page 30 Mayor Marry stated that he would prefer to keep the same meeting night unless it doesn't work • out with New Brighton. Council Member Thomas asked if it would be possible to do it in other building locations and utilize the cable truck. Mayor Marty clarified that the need for a larger crew, the time to set up and manage it would be an issue. City Administrator Ulrich stated that the current plan is to move the Office Staff to the Community Center because the phone system would be easier to install and the utilities are already there along with aII of the computer connections that are already in place. He stated that the other option would be to lease space adding that to lease space would expensive. He indicated that the Canyon Grill asked not to pay rent for the six months that the City would occupy the space. He stated that the cost for rent would be approximately $5000.00 a month plus utilities plus $6000.00 for a Tl line for six months. He stated that there would be no big cost breaks due to the extra costs and asked Council for their feedback. Mayor Marty asked if the Canyon Grill would still be catering on the weekends. City Administrator Ulrich stated that they would want to keep the weekend dates and they would allow community groups to use the banquet rooms during the week. • Mayor Marty asked where staff would set up and would they have to pack up each day. City Administrator Ulrich explained that City Staff would setup in Conference Room A and D. He noted that there are three large offices that the Church currently occupies that would be vacated and City Staff would co-locate into these offices. Council Member Thomas stated that she is all for the Community Center location but she is not ok with free rent. City Administrator Ulrich stated that one of the issues the Canyon Grill has is going from the $3000.00 to $5000.00. He asked what would be an acceptable number for the rent reduction. Mayor Marty stated that $2500.00 would be an acceptable figure. Council Member Flaherty asked how much space would they lose. City Administrator Ulrich stated that it is hard to calculate because they have events that are open at certain times of the day. Mayor Marty stated that it would be an advantage to the City just to keep the office space closely located and easy to find. He stated that he would be ok with reducing their rent by $2500.00.