Agenda Packets - 1982/11/08 - Laserfiche WebLink

Home Browse Search

November 10, 1982 page 2 and the City. It is, thus, more cost-effective for the City and the auditor to have a continuing relationship. For the reasons mentioned above each auditing firm was asked to give a proposal for one year and also provide a proposal assuming a three year relationship. Proposals for one year are listed below: DeLailunt, Veto $7,700. George M. Hansen $7,900. Anfinson, !Hendrickson $8,000. Wilkerson, Guthmann & Johnson $9,500. All of the prices proposed are quoted as "not to exceed" provided that City staff can complete all of the year end closings and adjustments. In the past, staff has relied upon the auditors for assistance in the year end closing process in the areas of fixed assets and special assessments. This reliance upon the auditors has been decreasing over the past few years but still exists. The DeLaHunt, Veto firm has estimated these costs to not exceed $3,500. The other firms did not make such an estimate but indicated addition- al services would be billed at their standard rates. Those rates range from $20.00 - $50.00 per hour. Finance Department staff will meet with representatives of the auditing firm chosen and plan the - conduct of the audit so that City staff can prepare and gather as much information as possible so as to minimize charges for additiona- services. Some of the problems that may be encountered in minimizing these charges are discussed in the following paragraph. In the past we have sought to have the audit completed and a report prepared as close to the first of May as possible. If finance department personnel are not available due to illness or other un- forseen circumstances cause delays such that this deadline cannot be meet, additional charges may be incurred. At this time the extent of information the auditors may require staff to gather or worksheets to prepare is not known. As such, it is not known whether enough time would be available to perform normal departmental duties plus accumulate all the data required and meet the May 1 deadline. A problem experienced last year which caused delays and additional costs was the inability of the County to provide data on a timely basis about delinquent taxes and assessments. For these reasons staff cannot say that there will not be additional charges. Staff will, however, sincerely try to minimize these additional costs. Three year proposals submitted are as follows: DeLaIlunt, Veto 1982 $7,700 1983 $8,500 1984 $9,400 Average Price $8,533