Agenda Packets - 1982/12/13 - Laserfiche WebLink

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J �Vlyl 1 b MEMO TO: Mayor and City Council FROM: Director of Public Works/Community Development DATE: December 8, 1982 SUBJECT: WELL #5 REPAIR BIDS On December 8, 1982, at 10:00 a.m., bids were opened from three companies for the repair work of Well 15. Attached is a summary of the bid results and a copy of the bid proposals received from each firm for your information. Review of the bids determined two math errors supplied by the low bidder, Layne Minnesota. One was a $6.30 multiplication error and the other a $1.00 addition error. Neither of these mistakes affected the results of the bid and, therefore, staff recommends waiving these minor irregularities. On December 7, 1982, a bid was received from Layne Minnesota in the mail for the repair work. On December 8, 1982, Layne Minnesota appeared at the bid opening requesting to withdraw their previously submitted bid that came in the mail and substitute a revised bid. . This occurred at approximately 9:35 a.m, or approximately 25 minutes before the official bid opening. Staff elected at that time not to open the bid received by mail but kept it in our possession and opened the bid submitted prior to the bid opening at 9:35 a.m. on December eth. Staff will refer this item to the City Attorney for his input and recommendation to the Council as to how they should dispose of the bid received in the mail on December 7, 1982. Submitted, even under the worst repair Review of the bid documeui.s su.,l�l,.,,,.c-, scenario of all parts within the well having to be removed and re- placed rather than just repaired, resulted in Layne Minnesota continu- ing to be the low bidder for the proposed work. Therefore, staff recommends the Council award the repair work for Well #5 to Layne Minnesota in the amount of the base bid of $5,304.20. It is further recommended, because of the very good prices received, the Council authorize Layne Minnesota to furnish a video tape picture of the well count casing in the amount of $1,000.00. This would bring the bid to a total of $6,304.20. The water budget for 1982 contained $9,000.00 in Account 1,700-121-4515 fnr removal of well for inspection and $800.00 for televising of well for a total of $9,800.00 in the budget for the above recommended work. This leaves a $3,495.80 contingency fund for purposes of motor pump parts and well parts that may need replacing in lieu of repairing. If you have any questions, please contact me. JCJ/bc Attachments