Agenda Packets - 1983/02/14 - Laserfiche WebLink

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-3- 2. Some cities have departments located distances from where the main unit would be located which would prohibit its use because of the distance restriction of most shared logic systems. 3. Eithbr the CPU or printer could be overtaxed by too many users wanting to use it at the same time, thus, causing delays in work output. It was concluded that a stand along system with word processing/ microprocessing capabilities would best suit the needs of all three cities and on that basis the attached Request for Proposal and specifications were developed. Also prepared for submission with the Request for Proposal was an Equipment Questionnaire and Bid Evaluation Criteria. The Bid Evaluation Criteria established a set of criteria on which each bid would be evaluated and receive a score within the identified points range. All of this material was then mailed to 74 vendors who were invited to submit bids. On December 27, 1982, 28 bids from 23 different vendors were opened at Mounds View City Hall. The bids ranged from a low of $6,845 to $31,209. Immediately after the bids were opened they were tabulated and sent to Mr. Bruce Dykstra, Ramsey County Data Processing Depart- ment who acted as the technical advisor to the Consortium, for determination of the compliance of the bids to the specifications. ' On January 7, 1983, the Consortium met and received a report from Mr. Dykstra that all bids met specifications, but that some were questionable as far as their capabilities. An initial cut was made at $18,000, thereby restricting the eligible bidders to 21. This cut was made as all three cities felt their budgets would prohibit a purchase exceeding $18,000. The bids were then referred back to Mr. Dykstra to apply the Bid Evaluation Criteria to the remaining bids. On January 17, 1983, the Consortium again met and scored each bid. The 21 bids received scores of 34 to 63 out of a possible 65 points (excluded cost points of 35). A natural break occurred between 51 and 56 points where eight bids scored 56 points or greater and the remaining bids scored 51 points or less. It was determined that the Consortium would attend demonstrations of the eight systems receiving 56 points or greater. The eight systems demonstrated were: Burroughs-OPISWRITER Computer Central-MICOM 3003 Synectics-IMS 5000/s Burroughs-B21 Wahl 6 Wahl -Lanier Easy -One Computer Central-MICOM 3004 ' Raytheon-202-E CPT-8525