Agenda Packets - 1983/02/14 - Laserfiche WebLink

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-5- 8. Overall key functions were easier for operator. Attached is a sales brochure from Computer Central illustrating the MICOM 3000 series system. During staff review of the demonstrations and the discussion of which system would be most desirable it became apparent that the suitability of this system for adaption to many of our word processing and record keeping functions would result in the demand on the system exceeding its availability. Staff then felt it would be appropriate to investigate the possibility of other funds being available to purchase a second stand-alone system to be installed in the Parks, Recreation and Forestry Department office. This location was selected as it was felt that such a system could automate recrea- tion registration as well as a great many other departmental activities such as forestry records, field permits, budgetary infor- mation, etc. It should be understood, however, that this second system would not be for the exclusive use of the Parks, Recreation and Forestry Department but would be available for use by other City departments. In discussions with the vendor it was determined that a second MICOM 3004 having only one disk drive and a printer would be appropriate with such a system costing $8,295 which is $1,900 less than list price. As it was felt we would most likely purchase a r second system at a future date, purchase now would result in a e savings of $1,900. At the present time the Revenue Sharing Budget lists $15,000 for the purchase of a word processing system and $6,300 for a new ballot counter. As no elections are scheduled until 1984, the ballot counter purchase could be delayed until then, thus freeing up $6,300 for a second system or a total of $21,300 from Revenue Sharing. Also, during the 1983 budgeting process the fact that Water and Sewer billing data would be processed on the first system was not taken into consideration. It is felt that part of this system's cost should be paid for out of the Water or Sewer Fund in much the same manner as these funds pay for their share of the City's total data processing costs. We, therefore, recommend that 25% of the cost of the first system or $4,196 be charged to the Water Fund. The total cost of both systems would be as follows: Philips/MICOM 3004, dual disk drive $16,780 Philips/MICOM 3004, single disk drive $ 8,295 $25,077