Agenda Packets - 1983/12/08 - Laserfiche WebLink

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i', MEMO TO: Mayor and City Council FROM: Director of Public Works/Community Development DATE: December 7, 1.983 SUBJECT: REQUEST TO USE 25 PERCENT OF THE 1984 M.S.A. FUNDS FOR MAINTENANCE PURPOSES Attached is Resolution No. 1692 which formally requests from the Minnesota Department of 'Transportation utilization of up to 25 percent of the 1984 annual allocation for Municipal State Aid streets to be used for maintenance purposes. The Municipal State Aid manual, Section 5-892.505, provides for municipalities to make this request for increase in maintenance monies if they agree to submit at the end of the year a detailed annual maintenance expenditure report. This report consists of docu- menting that the monies allocated for maintenance were in fact used on the M.S.A. street system. This can be simply accomplished by allocating the routine maintenance costs such as street lights, street sweeping and snow plowing on a per mile or per square yard basis to the M.S.A. accounts. Using the numbers estimated in the 1984 budget, the proration for the M.S.N. sections of our roads in the City would amount to $12,378.81. This in excess of the �. approximately $10,000.00 received in 1983 and doesn't allow for such things as the repair and seal coat work that would be done in 1984 plus the cleaning and maintaining of storm sewer systems suiving the M.S.A. road sections. This request will require the City monitor an account,on a more specific basis, the costs that it actual incurs in maintaining those sections of the M.S.A. street system within the community. This can be readily done within the Finance and Accounting Department with assistance of the Public Works Department indicating which items from which accounts are spent or utilized on the M.S.A. street system. It is estimated that in 1984, the allocation to the City of Mounds View will be approximately $160,000.00. Twenty-five percent of this amount is $40,000.00. After deduction of $12,400.00 for routine maintenance items, this would leave a balance of approx- imately $27,600.00 for use in storm sewer cleaning and street repair and overlay work. The $27,600.00 would allow resurfacing in excess of 1,200 lineal feet of street that is 44 feet wide. This would go a long ways towards meeting our repair needs within the M.S.A. street system. As seen by the numbers contained in Resolution No. 1692, over 60 percent of the M.S.A. streets in Mounds View have bean paved to what would be considered full width and over 80 percent were built prior to 1967. These two factors indicate that the very significant