Agenda Packets - 1983/01/09 - Laserfiche WebLink

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MEMO TO: Mounds View City Council FROM: Itruce K. Anderson, I)irector parks, Recreation and Forestry DATE: January 12, 1984 RE: City Newsletter. Delivery System It is my understanding that the City Council has set a meeting with local boy scout troop 400 and staff to review our current delivery system for the City Newsletter.. I have attached a copy of staff's memorandum dated November 23, 1983 as well as corres- pondence to Sharon Anderson dated December 5 and Nancy Gollnick dated December 15 clarifying the City of Mounds View's position regarding the City Newsletter delivery. Staff would still maintain that the recommendation in the memor- andum dated November 23, 1983 to go with the post office delivery at a rate of 7.4T per newsletter as per the routes outlined, is the most economical and efficient way for delivering the City Newsletter. Staff feels that the major controversy that has arisen over this issue centers around my handling of the local boy scout troop re- garding the this proposed change. Staff did not involve the boy scout troop in this decision making process and unfortunately, has unintentionally alienated the troop supervisors. Staff's reason for not involving the boy scouts in the decision was two- fold. The first being that the decision was not necessarily a negotiable item from staff's perspective; and secondly, staff had perceived an incorrect perception that the boy scouts weren't all that enamored with delivering the City Newsletter. I will state once again, as I outlined in my letter dated Decem- ber 15, 1983 to Nancy Gollnick, that it was not staff's position to change carriers due to poor service, but rather that we felt that we could get an improved delivery system by going with the post office due to consistent location and delivery times for all City residents. Staff further would agree that I did not ade- quately inform the boy scouts of some of the concerns that had evolved over the hand delivering of newsletters, as they were not of such a serious consequence that major steps for change had to be made but rather that there were inconsistenciesin delivery dates and times for specific areas as well as varied locations as to where the newsletters were placed. Staff's ofiginal recommendation to go with the boy scouts or lo- cal civic organization was based mainly on cost effectiveness as well as timeliness. It appears that now both of these items can be addressed by the local postal delivery system as the cost has been reduced to 7.4t and we would no longer need to purchase the plastic bags to place the newsletters in.