Agenda Packets - 1984/12/10 - Laserfiche WebLink

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T0: Mayor & Council FROM: Finance Director \BATE: December 5, 1984 RE: Microfiche Readers The Ramsey County Consortium of Municipalities, (RCCM)1 which provides the City with data processing services, has the capability for computer output to microfiche (COM). This means that our utility billings and financial data can be transferred from the magnetic tape it is stored upon directly to microfiche at a very low cost. One fiche which holds 237 pages would cost $1.75. For approximately $75, three years accounting and utility records could be put on microfiche. Doing so would greatly alleviate our storage problems. Two six foot storage cabinets could be emptied. Presently the Cities of White Bear Lake and Chanhassen, who are RCCM members, have their reports put on microfiche. Finance Department staff in those cities are very satisfied with the arrangement. I propose that we do the same. Microfiche readers are relatively inexpensive. A Micron 780 reader, the model used by White Bear Lake and Chanhassen, may be purchased for $212. I recommend purchase of two: one for our Utility Accounting Clerk and the other for our Accountant. Total cost of microfiche and two readers is estimated to be $500. These items were not included in the 1984 Budget. Sufficient monies remain in the City Hall and Water Fund to purchase these items and still remain within budget. RECOMMENDATION: Council authorize the microfilming of Finance Department records and the purchase of two microfiche readers at a cost not to exceed $500 with monies from the 1984 City Hall and Water Fund Budgets. DB/ds