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MICROGRAPHIC SERVICES UNIT <br />RECORDS MANAGEMENT DIVISION <br />DEPARTMENT OF ADMINISTRATION <br />DECEMBER 7, 1984 <br />JOB #130 4 <br />City of Mounds View <br />Zoning/Planning Files <br />Procedures for Document Preparation and Microfilming <br />Responsible <br />Party Step Action <br />Mounds View 1. Prepare documents for filming. Maximum size <br />is 12" x 14." Documents must be flat, un- <br />folded and free of staples, paper clips, <br />rubber bands and any other such fasteners. <br />Documents larger than 12" x 14" must be cut. <br />Remove documents from folders and place in <br />front of file folders. During this prepara- <br />tion process, make a list of poor quality <br />documents to use later in reviewing the micro- <br />film quality when filming is completed. <br />Mounds View 2. Nofity Micrographics when first batch of docu- <br />ments is ready to be microfilmed, <br />Micrographics 3. Schedule planetary camera at 29x. <br />Micrographics 4. Filming will start with oldest records and <br />work forward. Film all documents right -read- <br />ing. Sequentially number rolls starting with <br />one for the oldest records and going forward <br />to the most recent. At start of roll, film a <br />Certificate of Authenticity, Target "T3"r then <br />film a reLolution target. Start each file" <br />with a medium blip, and all successive docu- <br />ments in the file will have a small blip. Each <br />file will be numbered starting over at 1 for <br />each new roll. At end of roll, film Certifi- <br />cate of Authenticity only. <br />Micrographics 5. Label rolls as follows: <br />Roll No. Year; <br />Sequentially numbered. <br />Micrographics 6. The Processing Specialist will process and <br />inspect film. <br />Micrographics 7. Processing Specialist duplicates each original <br />roll set one time on roll -to -roll duplicator, v <br />*As determined by the City of Mounds View, <br />