Agenda Packets - 1985/02/04 - Laserfiche WebLink

Home Browse Search

MEMO TO: MAYOR AND CITY COUNCII, FROM: CLERK-ADMINISTRATU L�w DATE: JANUARY 29, 1985 SUBJECT: AMENDMENTS TO RESOI,uTION NO. 1160 OUTLINING THE POLICY FOR USAGE of THE CITY HALL COMMUNITY ROOM Attached to this memorandum please find a copy of Resolution No. 1160 adopted by the City Council on September 1980 outlining the policy for tl:e usage of the City Hall. Community Room which reflects those changes which are currently being recommended by Staff to improve our current practices and provide greater security for the facility. Essentially, the changes being proposed are the following: 1. An increase in the damage deposit being collected for the community room, kitchen and keys and a five dollar retainage from each deposit to compensate the City for regular cleaning of our carpeting. In the past the City has intermittently cleaned the carpeting in the lower level which we feel was a �— major contributing factor to the deteriorated condition of the carpeting prior to its replacement. Staff feels that we should be cleaning the carpeting at least twice per year to ensure that it has a longer life span than the carpeting that was replaced. 2. In the past the regulations regarding the return of keys to the City Hall provided that a portion of the damage deposit would be revoked if the keys were not returned on the first, business day after the use of the facility. Staff feels that the charge should be stated more specifically and recommends that it be 10 percent of the damage deposit per day for each day the keys are not returned. 3. As a further protection for the new carpeting, Staff is recommending an additional policy be added to the current list providing that no smoking will be permitted in the lower level of City Hall except for the Kitchen Area and Rest Room. We feel that these modifications to the Usage Policy will ensure greater protection for Our facilities and provide us with a means to enforce those policies. RECOMMENDATION: Staff would recommend Council authorize preparation of a resolution amending Resolution No. 1160 reflecting the changes proposed by the attached information. DF P!m j •;